Senior Administrative Assistant

About this role:

Wells Fargo is seeking a Senior Administrative Assistant role to provide administrative support to the Financial Crimes Operations more senior level Executive Directors.  Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks. 

In this role, you will be responsible for:

• Calendaring – Calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.

• Communication – Interact and act as a liaison with multiple business partners within Wells Fargo.

• Document Preparation – Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, and provide support for providing documentation ahead of scheduled meetings to key stakeholders.

• Excel – Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.

• Expenses – Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.

• Intake/Routing – Manage intake and routing of special processes or requests as defined by the executive director

• Manager Proxy – Act as proxy for managers on corporate systems where proxies are allowed.

• Meeting Logistics – Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.

• Presentation Materials – Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.

• Travel – Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.

• Visitor Logistics – Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Ability to handle confidential material in a professional manner

• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

• Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error.

• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

• Excellent technical skills

• Excellent verbal, written, and interpersonal communication skills

Job Expectations:

• Position will require onsite presence following the current Wells Fargo hybrid approach

• The position may require some travel no greater than 10% of time.

Posting Location:

• 800 S Jordan Creek Pkwy. West Des Moines, IA 50266

• 550 S 4th St. Minneapolis, MN 55415

@RWF22

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

$23.13 - $41.11

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

17 Apr 2025

*Job posting may come down early due to volume of applicant