Business Administrator I

Job Title

Business Administrator I

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Administrator I serves as a Strategic Partner and manages the full range of business activities. Reviews and approves business documents, develops, monitors, and reports on accounts, budgets, and other quantitative data for assigned customer units with limited supervision.

Essential Duties/Tasks:

• Strategic Partner - Serves as strategic partner for multiple departments within the AABS customer base. Serves as key contact for assigned department heads/liaisons for accounting and budget questions for the department. Meets with the department head at least quarterly (often monthly) to discuss end of month financial reports, status of accounts and budgets. Reviews monthly account reconciliations and analyzes transactions to identify and resolve errors. Maintains department chart of accounts (in FAMIS and Laserfiche) to meet department needs including advising department heads and liaisons on account/budget strategy and making projections. Assists the department head and AABS management in the development of annual budget documents. Communicates with Human Resources & Payroll team on pending personnel actions that have a financial impact. Ensures effective communication is maintained with department. Maintains knowledge of FAMIS/Canopy, Workday, Compass, JitBit, Laserfiche, and other systems used by AABS to stay informed of customer items. Communicates across the accounting team to help troubleshoot issues that arise in day-to-day communications with the department staff. Assists accounting management during times of re-organization or account/budget moves. Participates in the AABS Strategic Partner working group to back-up other strategic partners and provides best practices/updates for other team members in order to create a consistent customer experience across all departments served by AABS. Approves costing allocation requests in Workday, PCTs (payroll corrections) and DCRs (expense corrections) in FAMIS/Canopy. Prepares DBRs (department budget requests) on behalf of the customer. Tracks and updates UFOs (unit financial obligations) in FAMIS as needed. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• General AABS Expectations/Customer Service - Answers questions from customer staff and leadership on financial rules, guidelines, and procedures. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Maintains general knowledge of all departments served by AABS, to include an understanding of the business activities of each unit. Exercises discretion and independent judgment to propose solutions to complex, non-routine situations. Provides excellent customer service. Handles assigned e-mail correspondence and telephone inquiries about travel, AP, purchasing, etc. Provides one-on-one training with AABS customers as requested. Presents at group training sessions. Maintains broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed. Mentors AABS team members on customer service expectations. Communicates and distributes information on guidelines and procedures pertaining to AABS processes and procedures. Participates in department staff meetings and professional development courses as necessary. Trains other staff and student workers. Serves as the backup for other business staff as needed.

• Maintains, Interprets, and Documents (as needed) Relevant TAMU Rules, Processes, Procedures, and Systems - Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, Laserfiche, etc.) that are needed to carry out business on a daily basis. Assists departmen