Dual Accounting Admin

Dual Accounting Admin for the Poseidon Restaurant & Del Mar Hotel.

POSITION PURPOSE 

The dual accounting administrator position involves a combination of administrative duties and accounting responsibilities for two distinct properties.  Assist and support the Accounting Manager and/or Director of Finance with the maintenance and control of the hotel's financial operations. Depending on the established ownership procedure and/or direction this may include, but is not limited to, accounts receivable, accounts payable, reconciliations, hotel daily deposits, cash handling, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support.

ESSENTIAL RESPONSIBILITIES

Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.

• Prepare Daily Revenue Report daily and distribute it to all relevant partners.
• Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills.
• Work with the Sales department to ensure that all Accounts Receivable billings are accurate and sent out with supporting backup and in a timely manner.
• Responsible for the preparation and transmittal of letters requesting payment to outstanding/ overdue accounts
• Actively participate in weekly credit meetings/ ledger reviews
• Handle guest refund requests and assist in handling guest inquiries.
• Work closely with the Front Desk to respond timely and accurately to credit card company inquiries and charge backs
• Prepares daily deposits.
• Review variances in daily deposits and issue cash over/short notifications
• Give change to the cashiers when needed and audit cashier banks monthly or as needed
• Maintain complete and accurate accounting files to handle vendor inquiries.
• Ensure that all A/P invoices are prepped, coded, approved and then input into the accounting system. Proper prepping of invoices includes matching of packing slips and purchase orders to proper invoice.
• Reconcile vendor statements and solve any discrepancies.
• Review and maintain an accurate database of all contractual obligations.
• Ensure the collection of applicable local, state, and federal taxes.
• Identify needed operational adjustments to ensure taxes and assessments are being calculated and collected appropriately.
• Ensure a completed and accurate tax-exempt worksheet and backup are uploaded to shared platform monthly.
• Maintain a variety of logs for tracking and tracing specific month end requirements
• Attend operations and leadership meetings when required.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this pos