Part-Time Office Technician

Position Title:

Part-Time Office Technician

Job Description:

The Public Service’s Urban Services Division is looking for a new part-time office technician! Under the general supervision of a section supervisor or office manager, this position provides clerical staff support and basic technical assistance to a specialized function within a division. This is specialized clerical work requiring skills in filing, word processing, data entry, typing, and customer assistance.

About the Team: 

The Public Services Facilities Division is an internal service that provides maintenance and repairs to City buildings such as City Hall, the Sorenson Unity Center, Smith’s Ballpark, and fire stations. This division is also responsible for the security and maintenance of the downtown and Sugar House business districts. Applicants for roles within the Facilities Division can expect to directly provide or support the skilled trades and maintenance to the City’s facilities to keep this important infrastructure running smoothly for its occupants. 

Learn more about working for this division in the Department of Public Services and working in Salt Lake City. 

This position will be scheduled to work up to 20 hours per week. This position is not eligible for a hybrid/work-from-home schedule. 

This announcement will remain open until the position is filled and may close at any time without notice. Early application submission is strongly encouraged. 

  

Position Pay Range: 

$18 - $19/hr. 

   

Key Responsibilities: 

• Compiles and maintains record of section’s transactions and activities. Performs a variety of clerical duties utilizing knowledge of section’s systems and operational procedures and specialized office equipment or machinery. 

• Gathers data in accordance with established policy and procedures, compiles and tabulates collected information and enters data into computer terminal or posts to ledger as required.  Operates CTR in order to enter, track and retrieve data.  Logs information and keeps files of completed work; uses both manual and automated filing systems.  Assists section supervisor and professional staff by searching files and records, and by providing needed information. 

• Receives inquiries and complaints from the general public and employees in person and on the telephone.  Provides information and referral as is necessary, and routes specific request or complaints the appropriate division or staff member. 

• Provides basic information to the general public, city employees and other government agencies about the section’s policies, procedures and services.  May be required to distribute written hand-outs and booklets about divisional operations.  May serve as receptionist on occasion. 

• Receives, screens and processes various types of applications, bids and requests for divisional services from the general public and employees.  May have to assess specific bids, requests and applications, in accordance with clearly defined guidelines, to determine eligibility, responsiveness and compliance with stipulated regulations or qualifications.  Initiates communications with individuals to inform them of final determination.  Documents and records all decisions made and keeps section supervisor informed in accordance with standard operating procedures.  Schedules appointments for applicants and others needing service. 

• Develops various forms, statements, billings and other simple correspondence utilizing computer and associated software programs. 

• May be required to perform tasks such as preparing payroll, receiving payments, handling money, issuing receipts and keeping accurate records of transactions.  May assist at a counter. 

• Performs other related duties as required. 

  

Minimum Qualifications:  

• High school graduation or equivalent, plus two years’ work experience in a related technical position.  Experience and training must include data entry and retrieval from a computer terminal and the use of personal computers to do word processing and/or spreadsheets.  

• Ability to type 40 wpm net and/or proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements.  Preference will be given to candidates whose computer type speed is 40 wpm or greater and who have demonstrated expertise with Microsoft Word, Excel and Access. 

• Ability to operate various standard office equipment and other specified technical equipment. 

• Demonstrated ability to foll