Buyer I

Summary of Position:

The Buyer I is responsible for ordering, managing, and reviewing purchase orders and vendor invoices. The Buyer I is responsible for the purchasing activities and works closely with sales, warehouse operations, and branch customer service to meet the needs of customers.

Essential Functions:

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives as well as confirming delivery dates
• Act as the primary point of contact for vendors and suppliers
• Manage relationships, resolve shortages, returned material, rejections, and losses
• Accurately place orders and maintain necessary contact with suppliers
• Sourcing quality materials
• Manage and coordinate pricing, merchandising, and special requests
• Forwards available inventory items by verifying stock; scheduling delivery
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
• Authorizes payment for purchases by forwarding receiving documentation
• Monitor any outstanding Purchase Orders
• Manage replenishment of existing stock items
• Monitor and track customer orders received. Identify, monitor, and resolve potential problematic customer issues including service failures, DFRs, and costing issues
• Research service failures by reviewing the invoice and order history on the systems

Competencies:

1. Ensures Accountability
2. Tech Savvy
3. Communicates Effectively
4. Values Differences
5. Customer Focus
6. Resourcefulness
7. Drives Results
8. Plans and Prioritizes
9. Decision Quality
10. Self-Development

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee in this position frequently communicates with other co-workers/clients who have inquiries about the various projects and other needs.  Must be able to exchange accurate information in these situations.  The employee must be able to remain in a stationary position 75% of the time.  The employee in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.  Constantly operate a computer and office machinery such as a calculator, keyboard, copy machine, and printer.  Frequently moves boxes with equipment weighing up to 25lbs across the building and/or to other offsite buildings for various project needs.

Required Education and Experience:

• High School Diploma Required                  
• 1-3 years of experience

Qualifications:

• Strong communications skills,
• Extreme attention to detail,
• Strong expertise with accounting software (expertise with Sage Mas, strongly preferred), experience with MS Word, and MS Outlook
• Role is fast-paced and time-sensitive for deliverables
• 1+ years of purchasing experience in a technical environment
• Working knowledge of tools, processes, and practices for purchasing goods and services via electronic methods to vendors

AAP/EEO Statement:

3MD Inc. is an equal opportunity employer and does not discriminate based on gender, sex, age, race and color, religion, marital status, national origin, disability, sexual orientation, gender identity or expression, veteran status, or any other category that is protected by applicable law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.