Executive Medical Staff Manager

Overview

We are seeking a Executive Medical Staff Manager to join our team! 

 

**This position requires travel to ARS facilities & sometimes extended stays.**

 

 

Advanced Recovery Systems is an integrated behavioral healthcare management company dedicated to the treatment of addiction, substance abuse, and mental health issues.  We put behavioral health front and center, providing assistance to people with substance abuse issues, addictions and mental health concerns.

 

With facilities in various regions of the U.S., we have been furthering this mission since our inception, applying our advanced approach to patient care.

 

Every facility in the Advanced Recovery Systems network strives to provide the highest quality of care, using evidence-based therapeutic models that really work. Our goal is to help men, women and adolescents live healthy, happy lives without the burden of substance abuse or mental illness.

Pay Minimum

Pay Maximum

Responsibilities

The Executive Medical Staff Manager serves as the senior administrative leader for Advanced Recovery Systems’ physician services function. This role provides direct oversight and support for all Physician Services Coordinators (PSCs) and medical department staff across the company’s facilities, ensuring consistency, compliance, and operational excellence. This includes managing daily medical operations, supporting providers with technology and documentation, monitoring training compliance, and coordinating with corporate departments.

As an expert in all PSC functions, the Executive Medical Staff Manager is responsible for training, supervising, and operational support while stepping in as needed to maintain seamless medical department operations. The Executive Medical Staff Manager also plays a leadership role in governance and compliance, supporting the Chief Medical Officer with committee development, peer review, provider credentialing, and integration of EMR/AI systems into clinical practice. This Manager also partners closely with Human Resources to align hiring, supervision, training, and performance management with company policies and best practices, fostering a collaborative and compliant work environment:

 

SPECIFIC AREAS OF RESPONSIBILITY TO POSITION

Ensures success of the facility by completing the following:

Directly supervise all Physician Services Coordinators (PSCs) and medical department staff across ARS facilities.

 Work with our recruiting team to track all open medical positions in the company status of each open position, as well as new positions coming on-line.

Partner with HR in the recruitment, interviewing, and hiring process for PSCs and other medical department staff. Also works with HR re: pending training modules needed.

Work with HR in the following: Oversee onboarding, training, and ongoing professional development of PSCs, mid-level providers, and physicians.

Responsible for consistent supervision, coaching, and accountability for the PSCs in line with company expectations.

Collaborate with HR to manage performance issues, including corrective action and disciplinary processes, ensuring adherence to company policies and best practices.

Serve as escalation point for PSCs and conduit between medical staff and the CMO.

 Assist and coordinate with the Credentialing department to ensure license renewals are obtained, and Collaborative practice agreements and protocols are signed and on file.

 Assist with obtaining paperwork for obtaining Vivitrol, Sublocade and other medications that may need a prior authorization.

Mastery of PSC Functions

Will require travel to ARS facilities and sometimes extended stays.

  The Manager must be fully proficient in all PSC duties and provide training and coverage as needed, including:

Assign daily patient rounding schedules for providers.

Track bed movements (admissions, discharges, transfers).

Serve as first-line support for provider IT, EMR, and AI-related issues.

 Monitor provider training status and assisting with completion of all required trainings.

 Coordinate annual renewal of collaborative practice agreements and protocols.

Maintain and managing pharmaceutical representative/sample logs and coordinating vendor visits.

Assist with medication prior authorizations and follow-up.

Ensure all provider documentation in Avatar EMR is signed and finalized (no drafts/unsigned notes).

Prepare compliance and audit reports for review with site medical directors and corporate leadership.

 

BENEFITS: Benefits begin on the 1st day of the month following date of hire.