Executive Business Partner

About the Company

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

About the Role

Armada AI is seeking a highly skilled and proactive Executive Business Partner to provide comprehensive strategic and administrative support to the Sales & Go-To-Market leadership teams. This role serves as a trusted advisor to executive leadership, driving efficiency, managing high-impact projects, and ensuring seamless coordination of executive priorities. The ideal candidate will have a strong background in executive support, strategic initiative management, and operational excellence within a fast-paced environment.

Location

This role is United States based. If located in San Francisco, CA or Bellevue, WA, the expectation will be hybrid - in office 3 times a week. Outside of the two office locations, the preference would be for the candidate to be on CST or EST time zones.

Key Responsibilities

• Serve as a strategic partner to Sales & Go-To-Market executives, ensuring alignment on priorities, facilitating executive initiatives, and enhancing operational efficiency.
• Manage complex executive calendars, scheduling high-priority meetings, travel arrangements, and key engagements with an emphasis on efficiency and prioritization.
• Oversee executive inboxes, triaging communications, drafting responses, and ensuring timely follow-ups on critical matters.
• Prepare and refine executive-level communications, including internal memos, leadership updates, reports, presentations, and confidential documentation.
• Facilitate leadership meetings, ensuring agenda development, execution of action items, and cross-functional coordination.
• Track and drive progress on key executive initiatives, ensuring milestones are met and resources are allocated appropriately.
• Coordinate and manage Sales Kick-Off events (SKOs) and Quarterly Business Reviews (QBRs) to drive alignment, engagement, and performance across teams.
• Oversee travel logistics, including international and domestic itineraries, accommodations, and expense reporting.
• Act as a liaison between executives and key stakeholders, maintaining professionalism and discretion in high-level interactions.
• Handle confidential projects, including executive hiring, business planning, and high-impact organizational initiatives.
• Maintain and manage executive dashboards, sales performance reports, and business insights to support data-driven decision-making.
• Support high-profile external engagements, including customer meetings, investor relations, and industry events, ensuring seamless coordination and preparation.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5+ years of experience in an executive support role, with a track record of managing senior-level administrative and strategic responsibilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Teams & Zoom.
• Strong analytical skills, with the ability to interpret data, create reports, and provide strategic insights.
• Exceptional written and verbal communication skills, capable of representing executive leadership professionally and effectively.
• Proven ability to handle sensitive and confidential information with the highest level of integrity and discretion.
• Strong project management skills, with a keen ability to multitask, prioritize competing demands, and drive operational efficiency.

Preferred Experience / Skills

• Experience in organizing and managing events and offsites to drive sales team engagement and business alignment.
• Experience in preparing executive reports, materials, and presentations to support business growth.
• Background in handling confi