Academic Affairs Executive Assistant

Job Summary:

The College of Engineering (CoE) at the University of Wisconsin-Madison seeks a dynamic professional to join the Academic Affairs team as an executive assistant. The Executive Assistant will be responsible for providing high-level administrative support to Associate and Assistant Deans in Academic Affairs. The person in this position serves as an initial contact in the Dean's office and must exercise independent judgement and discretion. The responsibilities in this position span from greeting visitors, managing complex calendars, coordinating college level communications with academic departments to acting independently in carrying across various student actions. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Academic Affairs is a diverse and vibrant unit that includes academic advising, tutoring, career services, student leadership, student engagement, student outreach and recruitment, scholarships, and student wellness. The academic affairs unit has a deep commitment to an inclusion environment and strives to provide outstanding service to the college's students by embracing such values.

Responsibilities:

Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.

• 20% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
• 20% Compiles, screens, and evaluates correspondence and reports and recommends actions
• 20% Develops and facilitates communications of varying complexity between various internal and external stakeholders
• 20% Manages the organization, auditing, security, and confidentiality of records and files
• 10% Executes academic administrative functions for undergraduate students
• 10% Ensures inclusion, diversity and equity is central in all activities and initiatives; engages in
  practices that build inclusive teams and promotes environments that are welcoming and inclusive

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Associate's Degree

Bachelor's Degree Preferred

Qualifications:

A minimum of one year experience required, 3 years preferred, in an administrative support role in a complex organization or direct experience with managing student records

Experience collaborating and/or supporting a variety of stakeholders (e.g. students, staff, faculty, division and cross campus partners). Can effectively build and maintain effective working relationships

Experience with and proficient in frequently used computer programs (such as Outlook, Adobe, Word and other Microsoft Office programs), meeting scheduling tools, and virtual meeting platforms

Strong oral and written communication skills and ability to interact professionally with different audiences.

Experience with interpreting and implementing complex policies and procedures

Experience and ability to take initiative, set own priorities to meet the demands of the position and exercise independent judgement and discretion with confidential matters

Excellent organizational skills with attention to detail

Ability to work independently or collaboratively, manage multiple projects despite interruptions, adapt to ever-changing needs and priorities and have a sense of urgency to meet deadlines

Experience working in higher education administration preferred.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax advantaged savi