Project Assistant III

Department​
 

BSD NEU - Support

About the Department

​

The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.

Job Information​
 

Job Summary:

Under limited supervision, the Project Assistant III provides highly complex administrative support for the academic, clinical and administrative operations and services. Provides prompt and efficient resolution to complex administrative problems. Provides basic educational information to patients and families as appropriate. Adapts workflow to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and departmental expectation.

This is an Academic Discretion position.
 

Responsibilities:

• Handles a wide range of administrative support duties and functions for several faculty members.

• Answers, screens, and routes all telephone calls for physicians as needed.

• Distributes and collects patient documents/mail as necessary.

• Performs other physician support duties such as coordinating physician compliance status, carrying out errands related to the physician’s clinic, etc.

• Works with and supports other clinical staff working with the physicians as needed.

• Provides coverage for additional faculty as needed by the department.

• Provides administrative support as needed.

• Creates and maintains spreadsheets and databases as needed, may oversee data projects. 

• Maintain and upkeep records and files in EPIC, and hardcopy as needed.

• Calendar management and travel arrangements for faculty as necessary.

• Coordinate with other administrative staff to ensure physician has all necessary supplies.

• Prepare, distribute and respond to correspondence and packages; screen mail.

• Distribute department mail, monitor fax machine and distribute facsimiles to appropriate faculty member or clinical staff.       

• Coordinate routine and special activities.

• File storage.

• HIM documentation uploading.

• Inputting clinical and call schedules in Qgenda or other scheduling platforms.

• Assist administrative staff with gathering information and creating reports.

• Perform photocopying and faxing, run errands; other projects as assigned.

• Troubleshoot technology issues for faculty.

• Assist in maintaining water service.