Executive Assistant

Job-ID: 13416; Location(s): Broomfield, CO 

JOB DESCRIPTION SUMMARY

The Executive Assistant is responsible for providing support to upper-level executive staff; typing and/or drafting correspondence and outgoing mailings; assisting with assembling and compiling annual department budget; ordering supplies; preparing and tracking confidential reports; maintaining calendars and schedules; making travel arrangements; answering and screening incoming calls and emails, routing individuals to appropriate personnel.

 

JOB DESCRIPTION DETAILS

• Support to upper-level executives and other department managers (M5): maintaining their calendars; coordinates, arranges meetings and conference calls; arranges for conference/meeting room setup
• Make domestic and international travel arrangements utilizing a variety of methods to secure the best arrangement at the best price for airline tickets, hotel rooms and car rentals
• Extensive coordination and scheduling of internal and external meetings (conference calls/video conference), including catering arrangements
• Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day
• Coordinate set up and clean up conference rooms for catered meetings
• Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage expenses and itinerary changes
• Maintain professionalism and strict confidentiality with all materials
• Register professionals for conferences and networking events in a timely manner
• Provide back-up support to other administrative team members
• Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel
• Serve as secondary support if needed
• Performs other duties as required and/or assigned
• May be required to travel up to 30% of the time.

 

REQUIRED QUALIFICATIONS

Knowledge, Skills and Abilities

• High degree of efficiency and knowledge utilizing computer programs including but not limited to Microsoft Word, Excel and Outlook, SAP, PowerPoint, Internet, etc.

• Expert level written and verbal communication skills with the ability to communicate with all levels of the organization

• Excellent customer service skills

• Ability to research and prepare reports

• Must be able to maintain the highest level of confidentiality with the ability to handle sensitive material concerning the organization and the executive's role within the organization.

• Ability to use discretion and good sound judgment

• Ability to work without significant guidance.

• Ability to interface well with all departments within the company and to represent the respective upper level executive officer in a highly professional manner

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands while meeting designated deadlines

  

Education, Certification/License & Work Experience

• 5-7 years of related work experience in an upper-level executive administrative role

• Experience supporting C level managers preferred

 

 Pay Range: $53k-$70k 

 

Your contact person:

 

Lauren Stauffer

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