Election Clerk - County Clerk - J01400 - 11900

Base Pay: $18.23 Hourly

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SUMMARY: Performs a variety of clerical procedures in the Election Unit of the County Clerk’s Office. Handles mail, files, and correspondence; uses spreadsheets and database to maintain records and to prepare reports. Assists election Coordinator and Election Manager with all election activities, including setting up polling places and loading and moving equipment and supplies.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists Election Coordinator in the set-up and coordination of early voting; and assists with election-day activities.

Assists the Election Coordinator with the scheduling and timekeeping of the election workers, judges and temporary staff.

Assists the Election Coordinator in leading or instructing early voting temporary workers.

Responsible for the voting process and procedures.

Prepare and issues documents according to established guidelines.

Establishes and maintains moderate records and filing systems to prepare reports for Election Unit.

Work with, orders, receives, and distributes ballots.

Opens, sorts, and distributes Election mail.

Works with spreadsheets and/or databases to input or retrieve information.

Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility.

Composes and types standardized and/or non-standardized correspondence and any other needed documents.

Assist with inventory of election supplies and recommend for additional supplies needed.

Performs other clerical functions including copying, posting information, picking up and delivering of information.

Answers the telephone, makes calls, and assists with inquiries regarding election activities.

From time to time, the employee engages in more physical tasks required of the Election Unit, such as moving and loading boxes and voting equipment, delivering/picking up supplies and equipment at polling sites, hooking up computers and other auxiliary components, etc.

May perform other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); plus a minimum of three years’ responsible clerical work experience, preferably with a government entity; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: Valid Texas Driver License.

OTHER SKILLS AND ABILITIES: Ability to establish and maintain moderately complex records and files and to organize data for reports.

Ability to prepare reports independently, complying with reporting guidelines and using judgment to detect and remedy inconsistencies or other problems.

Ability to proofread for completeness, accuracy and content.

Ability to perform moderately complex mathematical calculations.

Ability to operate a computer using standard word processing data inquiry, or spreadsheet software packages.

Excellent ability to communicate orally and in writing.

Ability to interpret and to apply rules, regulations and statutes to routine and non-routine situations.

Ability to make judgments regarding appropriate response to moderately difficult questions or situations.

Ability to establish and maintain effective working relationships with other county employees and officials and with the general public.

Bilingual ability may be highly desirable.

PHYSICAL DEMANDS: The physical demands described here are repr