Procurement Analyst, Principal

Posting number: 84M00000

Department: Procurement

Job classification: Procurement Analyst, Principal*

Posting type: Open

Categories: Clerical & Data Entry, Code Enforcement, Legal, Management, Professional

Summary

The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst, Principal. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization.

The Procurement Analyst, Principal, plays a vital leadership role in managing strategic procurement and contracting activities for a designated City of Richmond agency. This position ensures compliance with City Code, state laws, and local regulations while facilitating the timely and efficient acquisition of goods, services, materials, and equipment. The Procurement Analyst, Principal manages high-value and high-risk procurement projects, securing quality suppliers to support agency operations with a focus on cost-effectiveness, transparency, and legal compliance.

As the senior professional in the Procurement Analyst series, the Procurement Analyst, Principal typically reports to the Contracting Officer and handles the most complex, high-stakes solicitations and contract negotiations. This role demands advanced expertise in navigating procurement challenges and provides mentorship to procurement team members.

Examples of duties

• Supervisory Leadership
  • Lead, mentor, and manage procurement staff, ensuring adherence to timelines and quality standards.
  • Foster a high-performance, customer-centric environment promoting professional growth and team engagement.
  • Conduct regular performance evaluations and provide coaching or corrective action as needed
• Strategic Procurement Planning
  • Oversee solicitation processes (RFQs, IFBs, RFPs) for complex purchases.
  • Collaborate with agency leadership to develop clear, precise specifications and scopes of work.
  • Manage contract lifecycle from planning through execution, aligning procurement with agency goals.
• Contract Negotiation and Risk Management
  • Lead contract negotiations on terms, pricing, and delivery to protect and maximize agency interests.
  • Identify and mitigate risks in high-value or sensitive procurements, coordinating with senior management.
  • Approve and issue purchase orders and contracts ensuring compliance and cost-efficiency.
• Vendor Management and Relationships
  • Develop and maintain strong vendor relationships, ensuring quality and value.
  • Monitor vendor performance and resolve compliance or performance issues proactively.
• Technical Guidance and Compliance
  • Provide expert advice to procurement staff to ensure full compliance with laws and policies.
  • Review contracts and purchase orders for completeness and legal soundness.
  • Stay current on procurement best practices, legal trends, and industry developments.
• Process Improvement and Innovation
  • Lead initiatives to enhance procurement efficiency, transparency, and cost-effectiveness.
  • Contribute to procurement policy development, ensuring alignment with organizational and legal requirements.
  • Implement internal controls to safeguard procurement integrity.
• Documentation and Reporting
  • Maintain organized procurement records and documentation.
  • Prepare comprehensive reports on procurement activities, budget forecasts, and contract performance for senior leadership.
  • Ensure all contract documents comply with organizational and legal standards.
• Addition