Administrative Assistant

Rexel USA is recognized as a Great Place to Work!

 

Rexel USA is a leading distributor of electrical supplies, services, and solutions, which includes the following companies: Rexel, Gexpro, Platt & Mayer.

 

A career with us offers professional growth, career advancement, unlimited opportunities to learn and enjoy the work we do.

Our values are the foundation for how we operate with our employees, customers, and suppliers. We strive to Deliver the Best Customer Experience, Join Forces for Success, Encourage Innovation, Engage People to Develop Their Talents, Trust Each Other, and Enjoy Making a Difference.

If you're driven by collaboration and delivering quality work, join  Platt as a  Administrative Assistant!

The position of Administrative Assistant will be based out of our E. Portland location!

Summary
The Administrative Assistant is responsible for providing a variety of administrative and/or customer service support to assigned department/branch/leader. 

 

What You’ll Do

• Responsible for scheduling appointments, travel schedules, and arranges conference calls
• Reads and routes incoming mail
• Assist in organizing and creating meeting agendas and presentational materials
• Answers telephones and transfers them to the appropriate staff member/department
• File and retrieve organizational documents, records, and reports
• Provide support during event planning, including supplier participation, catering, and equipment/supplies needed for the event
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

 

What You’ll Need

• High School or GED preferred
• 1+ years of customer service or administrative experience preferred

Knowledge, Skills & Abilities

• Customer service oriented and willingness to work with various team members, as well as work independently
• Ability to work in a fast-paced environment
• Energetic and proactive with strong ability to multi-task and meet multiple deadlines
• Excellent organizational skills required, including follow up skills and attention to detail
• Ability to maintain confidentiality
• General understanding of Microsoft Office and the Web with ability to quickly learn internal digital platforms

 

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold None
• Exposed to electrical hazards; risk of electrical shock None
• Handles or works with potentially dangerous equipment None
• Travels to offsite locations Occasionally – up to 20%

Physical Demands

• Sit: Must be able to remain in a stationary position Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location Frequently – 21% to 50%
• Use hands to finger, handle or feel: Operates a computer and other office machinery Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelfs, pick up boxes, or position one’s self to maintain computers in the lab/under desks/in server closet Occasionally – up to 20%
• Climb or balance: Must be able to ascend/descend on a lad