Senior Personal Assistant

Frontier Economics is an economics consultancy that tackles the big questions facing governments, businesses and society. We help our clients to analyse and understand their markets and to formulate strategies based on sound economics. The methods and models we use are often complex, but our advice is always succinct, clear and honest. 

We are currently looking for an experienced individual to join us as a Senior Personal Assistant in our Practice Coordination Team (PCT). The team comprises c.25 Executive Assistants (EAs), Personal Assistants (PAs), and Team Assistants. We aim to provide a high-quality, professional, efficient and proactive support service to Frontier, continuously striving to improve our skills and capabilities across the firm to adapt to change and embrace new opportunities.

Teamwork is absolutely integral to achieving this, and we all strive to:

• be a valued and engaged team member, working collaboratively, flexibly and openly, supporting each other as our capacity allows and leading by example.
• help support the changing demands for our practices by continuously looking for ways to develop our skillsets, expanding and sharing our knowledge, and being open to innovation which can improve and enhance our processes.
• be positive, helpful and responsive to the needs of colleagues and clients, taking ownership of tasks and getting things done.
• communicate clearly, openly and constructively, building strong relationships with our colleagues and clients and always acting professionally.

Job Description

This is an excellent opportunity for someone who is proactive, passionate to learn, able to work at speed and build relationships. They will provide support to busy and interesting practices within Frontier, working collaboratively with the existing EAs and PAs. Our work environment is based on collaboration and innovation. We seek a flexible and team spirited approach to working closely with other PCT colleagues on a variety of administrative asks in support of the business.

As Senior PA for Directors and Associate Directors, we would expect you to build and maintain a strong working relationship with them, have a good understanding of the practice and the work they do and be proactive in proposing how to make effective use of their time.

Some of the core tasks in this diverse role, but not limited to, are:

• Diary /travel management for senior practice leadership;
• Active participation and keen interest in working as an integrated team member around project/leadership meetings, including the organisation, minute taking, collation and circulation of agenda and materials;
• Assist directors with co-ordination and completion of internal management tasks, including drafting documents;
• Prepare and track practice project invoicing;
• Expenses, Timesheet and Project set up management;
• Organise and participate in large events, meetings, team away days;
• Ad hoc duties for the wider team.

Essential Requirements

• Fluent in both German and English (both verbal and written)
• Experience in a Senior PA position, preferably in a financial or professional environment
• Advanced knowledge of Microsoft Office 365
• Interest and experience in project / remit work and keen to learn and understanding more about the Energy practice
• Strong communications skills, both verbal and written
• Self-motivated, with the ability to work proactively and independently
• Excellent organisational skills, attention to detail, and the ability to manage multiple tasks and priorities
• Confident in building positive working relationships across the company
• Experience in using management information systems to generate reporting / interest to learn those which are new (training to be offered)
• Strong team player with a flexible, proactive and professional attitude
• Advanced invoicing experience (book-keeping skills desirable)

Measures of Success

• Good relationships developed across the Firm with staff knowing who you are and how you can help;
• Good feedback from stakeholders across the firm, particularly around responsiveness, ease of working with, outcome focus and knowledge;
• Excellent management of multiple projects and initiatives, maintaining good outcomes simultaneously;
• Demonstrates the ability to be change-orientated, indicating a flexible and adaptable approach to problem-solving, decision-making, and dealing with new circumstances.

We are open to applications for both our London and Cologne office.

What we offer

In addition to a stimulating and varied role, we offer numerous benefits to support you inside and