Shipping & Receiving Coordinator

Schedule: Sunday - Thursday

SUMMARY

This is a fast paced & high energy environment requiring the individual to possess the following abilities: multitasking, excellent communication skills, teamwork and the ability to organize and prioritize.  The primary function will be the coordination of our incoming and outgoing freight.  Verify and ensure the accuracy of all Multimatic and supplier owned returnable containers (totes, racks, pallets, lids and bins, etc). 

ESSENTIAL DUTIES AND RESPONSIBILITIES         

• Data accuracy
• Adherence to tight shipping time lines & customer requirements
• Will work with our vendors, carriers and materials analyst to enhance our freight utilization
• Minimize our freight costs and control our inventory levels
• Optimize all loads; inbound and outbound and finding best priced carrier
• Assist with securing annual freight contracts as needed
• Supervisory responsibilities include instructing & directing all activities with Forklift Drivers & Material Handlers/Water Spiders
• Monitor Multimatic and supplier owned returnable containers as well as Multimatic expendable containers to contain shipping costs
• Must obtain a forklift license and complete crane training and operate each safely and effectively
• High forklift skill level. Must be able to drive and load in confined spaces such as rail cars, trailers, etc.
• Using the preferred shipping/receiving software:
  • Prepare shipping documents (i.e.; BOLs, shippers, load sheets, etc.)
  • Prepare bar code labels for shipments and scan product(s) for verification of load against load sheet as required
  • Pull EDI releases daily. Interpret release information and communicate release information via appropriate methods such as spreadsheets, email, etc. for production and inventory control maintenance
  • Send ASNs to customers within customer’s acceptable time window
  • Process materials-received paperwork according to procedures
• Other related duties as assigned

KEY RELATIONSHIPS

• Shipping supervisor: provides direct supervision, assigns task, provide advise, guidance, training and instruction.  Traffic coordinator  will provide the shipping supervisor  with full details on all functions
• Materials analyst:  will work closely with the materials analyst to ensure  the proper flow of purchased parts
• Carriers and Transportation Company: traffic coordinator will maintain constant contact with Dispatch and drivers to ensure all pickup, drop trailer and schedule pickup are done on time
  • Interact and communicate daily with other shift’s employees, supervisors and management to ensure that all shipping requirements are met

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED)
• Personal computer skills in a Windows environment, including proficiency in word processing and spreadsheet software
• Traffic and logistics experience
• Must speak, read and write fluent English
• Self motivated and work under limited supervision
• Ability to work in a fast-paced environment
• SAP experience is a plus
• Demonstrated experience with shipping & receiving processes & procedures

ENGLISH LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence and memos in English.  Ability to write effective correspondence.  Ability to effectively present information in one-on-one and small group situations.  Effectively represent the company professionally to customers, clients, suppliers, truck drivers and other employees of the organization. 

MATHEMATICAL SKILLS

Ability to add and subtract three digit numbers and multiply and divide.  Ability to use the aforementioned skills using units of US dollars, weight measurement, volume and distance.  Ability to use micrometers and dial calipers.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written instructions.  Ability to deal with problems in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully