Accounting Associate-Wausau, WI

*Internal Employee Referral Bonus Available

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About Canteen:

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. 
 
Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation.  Together, we’ll continue to transform our industry. 

Come for the job, stay for the career. We are Canteen.

Job Summary

The Accounting Assistant provides essential financial, operational, and reconciliation support for the OCS (Office Coffee Service) and Vending business units. This role plays a critical part in maintaining accurate financial records, supporting daily operations, and ensuring the integrity of warehouse, billing, and inventory processes. The ideal candidate is detail‑oriented, technologically savvy, and comfortable collaborating with cross‑functional teams in a fast‑paced environment.

Key Responsibilities

Financial & Inventory Reconciliation

• Perform detailed warehouse reconciliations to ensure inventory accuracy across OCS and Vending operations.
• Review, validate, and maintain financial records to support accurate and timely reporting.
• Investigate cash shortages/overages, warehouse discrepancies, and other variances; partner with operations to resolve root causes.

Accounts Payable & Receivable Support

• Create customer orders, process and issue invoices, and provide AR support including payment tracking and follow‑up.
• Assist with AP functions as needed, ensuring transactions are properly recorded and documented.

Pricing & Product Maintenance

• Execute product pricing updates for OCS and Vending categories, ensuring system accuracy and alignment with company standards.

Operational Troubleshooting & Support

• Troubleshoot vending machines equipped with credit card readers; coordinate installation, removal, and service requests with field teams.
• Collaborate daily with warehouse staff, route drivers, and field operations to resolve issues related to billing, cash handling, inventory, and equipment.

Administrative & Compliance Support

• Complete data entry tasks, maintain documentation, and support audit activities.
• Safeguard sensitive financial information and adhere to all internal controls, policies, and procedures.

Qualifications

• Education: Associate degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered.
• Experience: 1–3 years of accounting, AP/AR, reconciliation, or operational support experience preferred.
• Technical Skills:
  • Proficiency in Microsoft Excel (basic formulas, pivot tables, VLOOKUP).
  • Comfort working with vending technology, credit card readers, and basic equipment troubleshooting.
• Soft Skills:
  • Strong communication and interpersonal skills to effectively partner with field and warehouse teams.
  • Excellent organization, accuracy, and attention to detail.
  • Ability to analyze data, solve problems, and work independently in a fast‑paced, deadline‑driven environment.

Associates at Canteen are offered many fantastic benefits.

Full-time and part-time positions offer the following ben