Staff Accountant

Compensation:

$46,580 - $54,142

Compensation Type:

Salary

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

E01

Department:

Accounting

Position Summary

Under the supervision and direction of the Accounting Supervisor and Collaboration with CHESS Payroll Office, the Institutional General Ledger Accountant will perform daily general ledger accounting functions including preparation of payroll liability reviews, create accounting journals and adjustments, accounts receivables, reconcile bank accounts and assigned general ledger accounts. Assist with preparation of financial reports, analytical reviews of financial transactions and information by having strong accounting foundation and knowledge of Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).

This role will be required to work on-site at Santa Fe Community College.

Duties & Responsibilities

• Performs payroll accounting functions including reconciling Adhoc payment (enterprise interface builder file) to CHESS Payroll Office vouchers, invoices and bank activity. 

• Ensures payment of liabilities and filing of all payroll related reports are made timely.

• Contacts out-of-state agencies and updates payroll workbooks and handles all mailing inquiries regarding payroll issues

• Reconcile assigned general ledger accounts monthly to ensure balances are accurate; resolve any issues. 

• Reconcile college's operating and payroll accounts

• Prepare journal entries and adjustments when needed

• Investigates and resolves accounting problems related to funds, budgets and expenditures

• Analyzes, reconciles, balances and maintains accounting records and transactions

• Creating ad hoc bank transactions for unrestricted revenue and expenses

• Reviewing and uploading enterprise interface builder files (EIBs) related to Postage, Fleet, and Vehicle. 

• Maintaining, Posting, Reviewing and Analyzing Allocations such as Internal Services, Fund Balance Trackers and Prepaid Insurance

• Reviews and Files the Gross Receipts Tax to NM Taxation and Revenue

• Communicates with SFCC departments on accounting transactions by providing support, clarification, answering questions and/or documentation

• Analyzes revenue and expenditure trends and ensures expenditure control

• Assist in creating/re-vamping processes and procedures for quality efficiency and productivity.

• Monitors revenue and expense postings for departmental or unit accounts for proper classification

• Participate in the annual audit by providing PBC requests and communicating when questions as they arise.

• Prepare requisitions and change orders for the Finance Department

• Assist with Workday training regarding budgets, spend authorizations, expense reports, PCard allocations, etc. 

• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting principles and Governmental Accounting Standards Board guidelines. 

• Knowledge of computers and job-related software programs. 

• Knowledge of college policies and procedures. 

• Knowledge of payroll and accounting compliance requirements. 

• Knowledge of office filing systems. 

• Skill in decision making and problem solving. 

• Skills in interpersonal relations and in dealing with the public. 

• Skills in oral and written communication. 

• Ability to always maintain strict confidentiality and to recognize situations in which confidentiality is required. 

• Ability to meet strict deadlines while maintaining a high degree of accuracy. 

• Ability to work in a fast paced sometimes stressful large financial operation. 

• Ability to provide a high level of customer service and teamwork.

Minimum Qualifications:

• Bachelor’s degree in business, accounting or related field wi