Manager, Business Unit Administration

Department:

CIEHS

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108921

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The University of Louisville Center for Integrative Environmental Health Sciences is seeking to fill the position of Manager, Business Unit Administration. This position will oversee and manage the day-to-day operations of the Center, including serving as primary supervisor of administrative core staff and providing executive support to the Center Director. This position will serve as the primary operations director and finance officer for CIEHS and the NIEHS P30 Core Center grant, enabling integration of all Center components. The Manager, Business Unit Administration will be responsible for the forecasting, development, implementation and maintenance of the Center budget and ensuring that the unit functions in a fiscally responsible manner. The person in this position will develop and implement plans and budgets, identify and resolve issues, develop and implement operational policies and procedures, supervise staff and delegate tasks and responsibilities. The incumbent will manage and implement changes as required by the changing regulatory environment. They will be the final signatory authority on all funding allocations, travel reimbursements, payment requests and purchase orders (POs). This position will be the hub for Center communications concerning meetings, events, and funding opportunities by supervising staff who will work to communicate this information. The incumbent will play a key role in assisting the Center Director in interactions with NIEHS officials. The incumbent will act as a liaison with the Office of Sponsored Programs, HSC Research Office and will Interface nationally with NIEHS P30 grant administrators in bi-monthly virtual meetings and in person at the annual NIEHS meeting. Travel is required to this annual meeting.

Essential Duties and Responsibilities

Fiscal Management:

• Responsible for the forecasting, development, implementation and maintenance of all budgets at the Center, including Grants and Institutional funds. This position will identify, resolve and report issues/risks related to the budget. Responsible to ensure that the Center is operating in a fiscally responsible manner. This includes development of budget estimates and projections, monthly reconciliation of all accounts and monthly financial reporting to the Center Director. This position also provides reports monthly to pilot project awardees on project balances, spending trends, etc.

• Prepare the annual operating budget for entry into the University Budget Application Model (BAM).

• Develop and implement fiscal management policies/procedures for the Center. Initiate changes as needed to provide effective business management.

• Provide fiscal oversight and ensure fiscal compliance with Departmental, University and regulatory policies.

• Manage and implement changes as required by the changing regulatory environment.

• Manage the effective operations of the cores.

• Final signatory authority on all funding allocations, travel reimbursements, payment requests and POs for the Center.

Human Resources Management:

• Develop and implement human resource policies/procedures for the Center and evaluate periodically to determine if changes/updates are needed.

• Facilitate/oversee all personnel transactions in the Center including new position establishment, advertising, interviewing, new employee hire and onboarding, annual evaluations, terminations, funding changes, etc. Manages funding changes and payroll actions for the eight staff and twenty five faculty paid on the NIH P30 grant across twenty departments and seven schools.

• Supervise staff and delegate tasks and responsibilities.

Grants Management:

• Manage (pre and post award) the NIH P30 Center grant which