Administrative Coordinator (Department of Cardiovascular Medicine)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator (Department of Cardiovascular Medicine)

Job Profile Title

Administrative Coordinator

Job Description Summary

This position provides general administrative support to several faculty and their laboratories in the Cardiovascular Institute. These duties include calendar management, arranging travel and reimbursements, maintaining inventory of office supplies, updating biosketches/CVs, creating itineraries for invited guests, setting up catering for meetings, preparation of documents, collection and formatting of documents for grant submissions, updating website content, and other administrative duties as assigned.

Job Description

This position is contingent upon favorable funding.

Job Responsibilities

• Calendar management
• Arranging travel and reimbursements
• Grant support (formatting and collection of needed documents)
• Updating biosketches/CVs
• Creating itineraries for invited guests/Catering for meetings
• Document preparation
• Maintaining inventory of office supplies
• Other administrative duties as assigned (e.g. updating website content)

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelors degree preferred.

Job Location - City, State