Spanish Bilingual Admin Assistant (Voice)

This is a remote position.

• Schedule appointments and coordinate calendars (business and personal)
• Set up meetings via Zoom/ Teams, attend them, and take notes.
• Manage email correspondence and phone messages.
• Book business travel and family vacations
• Organize speaking engagements.
• Create expense reports.
• Make restaurant reservations.
• Do online shopping and overseas deliveries.
• Pay personal and business bills.
• Keep track of business and personal licenses
• Buy gifts and send holiday cards.
• Plan large events
• Research, hire, and supervise vendors and contractors for projects, as needed.
• Keep the Employer updated on the progress of projects.
• Manage philanthropic interests.
• Create and post to social media.
• Assist with wine-making activities and objectives for the company, such as collaborating with Wineries, collecting their information to share during educational classes.
• You assist in setting up educational tastings and tours of the wine facility.
• You assist in supervising the operations for grape delivery during harvest, bottling supplies, and organizing pick and delivery.
• Your duties include preparing invoices and conducting bulk and bottled wine inventory.
• You assist with the warehouse and ensure a consistent supply of products.
• Overseas online ordering of products and inventory
• Communicate with current vendors and work to collaborate with new vendors to showcase and carry our products.

Requirements

• High school diploma or equivalent; Associate’s degree preferred
• 2+ years of experience in administrative or customer service roles
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Ability to multitask and work in a fast-paced environment
• Detail-oriented and able to maintain accuracy while working under pressure
• Knowledgeable about wines is a plus

Benefits

• HMO Coverage for eligible locations