Accounts Assistant

Description

Reports to: Financial Controller

Number of direct reports: 0

Travel: 0%

Schedule: 100% On site

Internal stakeholders: All staff

External stakeholders: Suppliers, Customers, Bank

Summary:

This role is primarily to transact and record the daily accounting sales and purchase ledger transactions and to ensure the timely collection of Accounts Receivable and vendor payments. This necessarily includes reviewing and performing bank account transactions including those using credit and debit cards.

The role also performs a number of administrative functions connected to the accounts and taxation, liaising with the payroll bureau, insurance brokers and local accountants where necessary. Other administrative support is also required for subjects such as; new hires, vacations, office supplies, vehicles, IT back up routines.

The role reports directly to the Financial Controller in the UK.

Main responsibilities:

• Shipping Invoice Orders daily, sending invoices to customers.
• Amazon orders-issue ASN and Invoices on website.
• Processing Amazon chargebacks & co-ops, and/or reviewing/disputing them.
• Posting accounts receivable and vouching accounts payable.
• Receiving inventory and inventory adjustments.
• Monitoring Berkshire Bank Account daily.
• Monitoring cashflow and updating check run spreadsheet weekly to reflect upcoming payments.
• Processing weekly check run/manual payments.
• Monthly Bank reconciliation.
• Monthly AR/AP reports to Financial Controller in UK.
• Processing payroll journals and submitting to Financial Controller in UK.
• Pulling top 5 debtors report & sent monthly to Financial Controller in UK.
• Completing Sales and use tax monthly/quarterly/annually as needed by the state.
• Processing/Reviewing all expense reports (match to the receipts then to bank statement and post to appropriate GL).
• Reviewing and communicating and chasing all past due customers.
• Monthly placing on credit hold. Communicating hold status to US staff.
• New vendor set up on the system.
• New customer set up if applying for credit terms -notify creditors for credit references, monitor process & when all info received present to US GM/UK for final approval. Notifying customers and updating GP accordingly.
• Reviewing/monitoring timeclock system.
• Pulling weekly timecard reports for hours worked vacation/sick time used.
• Completing payroll hours spreadsheet and submitting for approval and processing.
• Assisting with internal/external audits.
• Overseeing healthcare/Aflax benefits with company reps. Any updates, changes, terminations.
• New hire set up on Primepay .
• Working with US Accounting firm to process quarterly/annual fillings – includes working with FC UK to provide all necessary information, documents.
• Advising on 1099’s to be issued.
• Performing annual workers comp audit gathering/submitting information and attending the audit. Reviewing final results for accuracy and working closely with auditors.
• Year end reports. 
• Processing wire transfers/Arch payments on Berkshire bank, working with Berkshire bank in order to make any necessary account changes/revisions.
• File Vermont Secretary of State Annual reports/updates.

Requirements

Qualifications and experience:

• Any relevant accounting qualifications or qualified by experience.
• Experience of running an AP and AR ledger and credit control.
• Experience of using on-line banking.
• Experience of working with foreign exchange rates. 
• Experience of working in an SME reporting to a Corporate.

Behavioral requirements:

• Excellent IT skills in particular with Microsoft Excel. 
• Ability to building strong working relationships with all staff. 
• Understanding of processes and systems.
• Flexible approach to working hours during peak periods. 
• Excellent organisational, planning and time management skills.
• Ability to work to tight deadlines.

Dometic overview:

Dometic Group operates in the retail industry and manages the manufacturing, sales, and service of products for the outdoor market. The product range is broad and includes portable coolers, grills, air conditioning systems, tents, batteries, and solar energy solutions for mobile, outdoor lifestyles. The business is a global company and customers include retailers of outdoor products as well as consumers and manufacturers of vehicles and boats. The Dometic Group was founded in 2001 and is headquartered in Stockholm, Sweden.

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