Wealth Management Compliance Assistant

Responsible for assisting Administrators and Compliance Officer by providing administrative assistance, handling customer requests, and assisting with special projects within the department. Assist trust clients/beneficiaries. Responsible for administrative tasks related to trust accounts including, but not limited to: monitoring account balances, preparing correspondence, verifying transactions, etc. Collects and prepares data and reports for various needs in the wealth management department.

• Answer telephone and route calls to appropriate party; provide information to authorized individuals.
• Greet visitors, ascertain nature of business, assist when appropriate, or escort visitors to appropriate person.
• Assist with opening new accounts to include the following: 
  • Prepare documentation for new client accounts.  Complete account set up documents, agreements and transfer paperwork.
  • Perform US Patriot Identification Verifications, utilizing LexisNexis. Track missing documents on US Patriot Document Tracking Report.
• Close accounts, distribute funds and assist with the transfer of assets.
• Perform administrative tasks for trust accounts including but not limited to the following:
  • Assist administrator in taking care of customer’s needs and requests.
  • Prepare documentation for Trust Administrative Committee.
  • Review and route incoming mail.
  • Prepare outgoing correspondence.
  • Prepare trust account transactions- deposits, contributions, payment of invoices, checks and wire transfers. Input data. on trust accounting system as needed.
  • Monitor daily account balances.
  • Review and perform necessary tasks pursuant to tickler system.
  • Complete necessary forms for file maintenance, account closings, etc.
  • Verify all transactions to client’s accounts to ensure correct posting.
  • Assist with annual account reviews.
  • Verify cash balances prior to fees being released.
  • Coordinate the tracking of Fiduciary/ Personal Income Tax returns to ensure they are completed by the filing deadline.
• Print and review various Compliance reports: OFAC report, Overdraft report, Maintenance reports, FinCEN report, etc. 
• Assist with preparation and gathering of data for the agenda that will be presented at Trust Administrative Committee meetings and prepare the minutes for the meetings.
• Assist with the preparation of data for quarterly Director’s Trust Committee meetings.
• Help with the collection and preparation of data for Audits and Exams.
• Assist with preparing marketing material, including presentations.
• Assist with account research and resolve operational issues.
• Print reports for committees as requested.
• Assist with tracking pending documents on Document Tracking Report.
• Perform other duties and special projects as assigned.

• High School diploma, general education degree (GED), or equivalent required. Bachelor’s degree in Business or related field preferred. 
• 3 to 5 years of related experience in a financial services company. Prior experience in wealth management is strongly preferred.
• Must have a professional demeanor with excellent interpersonal and communication skills, both verbal and written.
• The ability to work under pressure, meet deadlines and multi-task is essential. 
• Strong computer skills; must be proficient with Word, Excel, and Power Point.
• Superior time management, organizational and problem-solving skills with strong attention to detail.

The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company.

PlainsCapital Bank was founded in 1988 by a group of young bankers who dreamed of bringing relationship banking to their hometown of Lubbock, Texas. With the acquisition of Plains National Bank, a Lubbock financial institution with one branch and approximately $198.8 million in assets, they began growing the bank one relationship at a time.

Over 30 years later, PlainsCapital Bank has held fast to its tried-and-true relationship-based culture and its commitment