Legal Talent Acquisition Coordinator

Job Description

Job Summary

The Legal Talent Acquisition Coordinator will be responsible for the administrative coordination and implementation of judicial clerkship recruitment, lateral associate/counsel/professional track attorney recruitment, patent agent/technical specialist recruitment, immigration documentation and onboarding processes. This position will provide support to law student hiring and the summer associate program as needed. The position will be located in our San Francisco, Chicago, or Los Angeles office. 

Job Description & Responsibilities

Associate & Counsel Recruitment

• Posts job descriptions on internal and external recruitment sites.
• Processes candidate applications, updates candidate tracking database, updates data reports, and maintains complete candidate files and applicant tracking database.
• Schedule candidate interviews and works with Legal Talent Acquisition team members to ensure seamless candidate experience and interview process.
• Arrange logistics for candidate interviews, including scheduling conference room reservations, technology setup for virtual interviews as needed, and greeting candidates upon arrival.
• Prepares and distributes interview materials, including schedules, candidate application materials and interview guides, and solicits evaluations from attorney interviewers.
• Makes reservations and arrangements for supplemental recruitment activities and follow-up events, including meetings, lunches/dinners, and receptions.
• Prepares candidate materials and packets for review and offer consideration by Recruitment Committee.
• Prepares correspondence including interview confirmation details, offer letters, candidate status updates, rejections, and internal communications regarding candidate status.
• Maintains candidate recruitment files.

Summer Associate Program

• Serves as a point of contact for the summer associates and firm personnel, and attends social events organized for summer associates, throughout the summer program in their office, as needed. 

On-Boarding

• Coordinates conflicts and background check processes for new hires.
• Manages data entry within the onboarding system to ensure all new hire information is accurately processed prior to new hire arrival.
• Facilitates pre-arrival and post-arrival onboarding processes for Associate and Counsel new hires, including coordinating orientation schedules, ensuring all necessary documentation is completed and processing I-9 paperwork through online onboarding system to ensure compliance.
• Organizes orientation schedules for associate and counsel new hires.
• Orders and coordinates welcome packages for new hires.
• Supports in-person orientation activities for associate, counsel, and summer associate hires in their office, as needed.

Candidate Engagement and Sourcing

• Assists in developing talent pipelines, alternative strategic recruitment methods and firm-wide processes and procedures to effectively and efficiently fill positions with top-rate talent.
• Coordinates outreach events and programs for judicial clerks in partnership with Legal Talent Acquisition team members, firm affinity groups, practice groups, law schools and student groups, and other internal and external stakeholders.
• Tracks participation of lawyers and talent prospects in engagement activities and feedback provided by participants.

General

• Prepares and updates various demographic and statistical recruitment data reports, including candidate outcomes, projected hires.
• Maintains Legal Talent Acquisition calendar of meetings, interviews, orientations, and engagement activities.
• Assists with responding to recruitment surveys and other related reports.
• Maintains and updates recruitment content on firm intranet site, LinkedIn page, external website and other related marketing materials.
• Coordinate and support department budget administration including credit card reconciliation, processing invoices and reimbursements, expenses, and maintaining budget tracking reports.
• Stays current and informed on legal industry recruitment best practices, trends and news; be an active member of local legal recruitment organization and NALP.
• Attends all Legal Talent Acquisition Department and related talent team meetings.
• Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance,