Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

 

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department.

DESCRIPTION

Functional Area 1: Administrative                                                

Percent Effort: 30%

• Front-line point of contact for the Department of Psychology & Sociology

• Answer calls to the department

• Greet students and visitors

• Schedule meetings and maintain calendars for the Department Chair and shared conference room

• Submit work orders for maintenance

• Schedule rooms in Astra for special events and classes

• Assists the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc.

• Other duties as assigned

Functional Area 2: Operations                                              

Percent Effort: 40%           

• Prepare course schedules in Banner and process reports from Argos

• Enter permissions in Banner for all majors each semester

• Confirm faculty textbook adoptions and desk copy orders

• Receive and review all faculty syllabi for submission to the Dean’s office

• Assist in the preparation and processing of catalog and course description revisions

• Create Workday documents for the hiring of student workers, graders, and adjuncts

• Hire, train, evaluate, and supervise department student workers

• Assist in scheduling of faculty search events

• Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur

• Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration

• Create reports as needed from Interfolio for Chair and Dean’s office

• Maintain communication with department faculty

• Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants

Functional Area 3: Budget                                          

Percent Effort: 30%               

• Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/o