Administrative Support I - Part Time

Department:

85072 Wake Forest University Health Sciences - Academic PA Studies

Status:

Part time

Benefits Eligible:

Yes

Hours Per Week:

20

Schedule Details/Additional Information:

1st shift

Pay Range

$20.80 - $31.20

The Wake Forest PA program within the Wake Forest University School of Medicine, has a rich history of producing highly capable and competent clinicians.  We are fortunate to have two campuses in North Carolina (Boone and Winston-Salem). The two-year PA program is divided into didactic/preclinical (1st year) and rotation/clinical education (2nd year). There are on average 88 students in each class with 24 of those on the Boone campus.

The Department of PA Studies (DPAS) is seeking a PART TIME administrative support associate who will be located on the Boone campus.

The primary duties include but are not limited to:

Integral Support:  Collaborating closely with academic curriculum coordinator, operations administrator, and associate program director to provide campus and program administrative support.

• Liaison with Appalachian State University and Office of the Dean in Leon Levine Hall, to coordinate communication, space needs, and faculty/staff/student access & onboarding.  Submits ASU repair and maintenance work orders as requested.
• Schedules and arranges travel for Boone faculty and staff as requested.
• Support smooth curriculum delivery for preclinical year by setting up teleconference in PA classroom as well as set-up and tear down for curricular events or labs.  Assisting with preclinical end-of-unit exams and assessments – room set-up, activity support, catering.
• Support smooth curriculum delivery for clinical year courses Clinical Year Prep and Preparing Future Professionals for Boone campus. Assist with set-up and tear-down for curricular courses as well as related assessments.  Proctors end of rotation exams on Boone campus.
• Participates in building tours for prospective students
• Maintain office supply and student lounge inventory.  Prepares annual inventory of program fixed assets.
• Will ensure adequate back-up and cross-coverage to Boone campus, as requested.  Maintain standard operating processes, shared calendars, checklists and timelines.  Meet regularly with Boone team to ensure seamless communication and understanding of ongoing needs or issues.
• Manage campus invoices and payments.  Responsibilities include:  collecting documentation, submitting payment requests, saving documentation, and communicating payment details to the director of operations.

Team Collaboration: Beyond overseeing curricular and administrative components, this position supports the entire DPAS team during high-demand periods

• Occasional overnight or day travel to Winston Salem campus may be required during events or high-demand periods.
• Part-time, variable hours based on department needs.
• Serve as staff support for assigned department committees
• Engage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program events

Committed to creating a welcoming and inclusive environment for all, we are seeking candidates with these qualifications:

• Two (2) years of experience or an equivalent combination of education and experience

An ideal candidate will be a team player and will have:

• excellent written and verbal communication skills
• a high degree of professionalism, discretion and confidentiality
• proficiency in Microsoft Office
• ability to work independently with minimal supervision

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfar