Financial Associate II

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

About the Office for External Education:

The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive, department within Harvard Medical School delivering a portfolio of innovative medical education opportunities, through live, online, and blended programming as well as digital, multimedia, and print resources, to a breadth of learners, including current and aspiring health care professionals; leaders at all levels within companies that serve the health care industry; and individuals seeking to live healthier lives. OEE is supported by a team of over 250 faculty and staff with revenues ~ $75M generated through B2B and B2C relationships, as well as grant and gift funding.  

Job Description

The Financial Associate II reporting to the Director Financial Operations, will perform complex accounting tasks and control functions that support the maintenance of the books and records of OEE. The ideal candidate will play a key role in ensuring the accuracy and efficiency of our financial processes, including General Ledger (GL) maintenance, Accounts Payable (AP), Accounts Receivable (AR), and Financial Operations.  

This position will support decision-making by implementing efficiencies and providing recommendations based on financial analysis and perform audit functions to ensure accuracy and compliance for internal and external regulations. It is an integral support role in a growing, fast-paced organization, requiring an individual who is adept at prioritizing and multi-tasking in a changing environment.

General Ledger

• Manages complex accounting journals independently including preparation, review and approval to support maintenance of the GL including revenue recognition through Salesforce for B2C and B2B, monthly adjustments, PCR payroll adjustments and accruals.
• Leads month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting.
• Manages balance sheet by analyzing, reconciling and resolving issues in a timely manner.
• Manages follow ups and review of any GL related inquiries by staff or central offices.

 Accounts Payable / Accounts Receivable

• Prepares, reviews and approves B2P vendor payments and reimbursements.
• Monitor and resolve discrepancies or issues with vendors and faculty payments, maintaining vendor and faculty relationships.
• Manages Accounts Receivable process, including billing, communications, collections and customer management.
• Collaborates with internal teams to resolve customer billing disputes or other unique issues.
• Reviews and approves departmental p-card transactions.

Financial Operations

• Provides financial operations support to a complex unit portfolio with a global customer base; manages and fosters cross unit relationships.
• Support day-to-day financial operations, including process improvement initiatives and system implementation to enhance efficiency and accuracy.
• Prepares and assists with management and development of reporting, varying in complexity.
• Assist in developing, implementing, and maintaining financial policies and procedures.
• Collaborates effectively with the Financial Planning and Analysis department--expanding knowledge on budget and reporting processes, and aligns financial operations to support organizational objectives.
• Ensures compliance with OEE/HMS/HU financial operations policies.
• Supports team by providing coverage of tasks for other FinOps team members as needed.

 As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

Qualifications

Basic Qualifications:

• 5 or more years of experience in accounting, finance, or rel