Job Description Summary

ORGANIZATION SUMMARY
The Faculty Event Coordinator will assist with managing research related events that Faculty or Smith School Centers are hosting or involved with—including performing various administrative duties, managing travel/scheduling for faculty/Centers staff and visitors, and consulting with the Smith Programs and Events to plan and manage events, meetings, seminars and/or conferences.

PREFENCES
* Customer service oriented with the ability to multi-task working on simultaneous events and multiple priorities at one time.

* A thorough understanding of event planning and management, including logistics, budgets, and event marketing.

* Ability to work as an individual or part of a team based on the needs of each event, program, or project.

* Excellent customer service skills working with both internal and external stakeholders
Team-oriented with the ability to work independently or as part of a larger team to manage events, programs, and other projects with the ability to work autonomously.

* Attention to detail and exceptional organizational skills.

* Ability to work a flexible work schedule with modified hours to support evening and weekend programs and events.

* Proven excellence in experience working with a variety of constituents: employers, staff, faculty, students, and alumni.

* Ability to maintain composure and ability to keep calm when under pressure to meet deadlines and deal with client changes.

* Skilled in oral and written communication, including the ability to interact with a variety of vendors on a regular basis.

* Proven experience successfully handling multiple events at different stages simultaneously.

* Proficiency in Microsoft Office applications: Word, Excel, PowerPoint


PHYSICAL DEMANDS:
Ability to lift ten (10) lbs


LICENSES / CERTIFICATIONS
N/A

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.

Experience: One (1) year of professional secretarial, clerical, coordinator, or administrative experience.

Other: Additional work experience as defined above may be substituted on a year-for-year basis for up to four (4) years of the required education.

Knowledge, Skills, and Abilities:

• Knowledge of clerical and administrative procedures and systems such as filing and record-keeping.

• Skill in oral and written communication.

• Skill in the use of Microsoft Office products.

• Ability to multitask and prioritize assignments.

Additional Job Details

Required Application Materials:

Cover letter, resume and list of three professional references

Best Consideration Date: May 14, 2026

Closing Date: NA

 

Open Until Filled? Yes

 

Job Risks

Financial Disclosure Required

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

BMGT-Robert H. Smith School of Business

Worker Sub-Type

Staff Regular

Salary Range

$50,000 to $65,000

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employm