Accountant II (Project Accounts)

Job Posting Title:

Accountant II (Project Accounts)

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Hiring Department:

Business and Financial Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Business and Financial Services provides financial resource management in support of its Financial and Administrative Services clients for The University of Texas at Austin. We deliver timely and expert shared services. To learn more about our department, visit https://bfs.utexas.edu.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas: a defined benefit retirement plan

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

 

Purpose

Provide accounting knowledge, experience, and training for project accounts work group. Responsible for various accounts and records for funding, contract maintenance, payments, asset componentization, reconciliations, closeouts, and reporting.

Responsibilities

• Verify and approve electronic DEFINE and WEB documents as needed for Projects Group to include encumbrances, voucher payments, and some funding and lapsing documents (VP1, VP2, VE3, and some VTA documents) for accuracy and completeness per request. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies.

• Prepare funding, encumbrance, payments, and correction vouchers via DEFINE/WEB complex/sensitive project portfolio including PDC managed CIP and other Major Renovation projects, work closely with the Accounting Analyst to ensure account structure is appropriate for scope and the asset components the project will impact. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup. Audit & verify project cost information is correctly posted to UT Asset Works/CPPM to ensure accuracy.

• Perform and review Project Account Reconciliations / Close outs. Verify reconciliation of accounts, funds are properly lapsed, project documents are audited to ensure records retention rules have been met, confirm projects are closed according to procedure and that a final financial statement of each project is completed. Assist Accounting Analyst with annual componentization and accrual calculations at year end as needed.

• Provide backup for shared Project email folder when needed for new contracts, funding requests, and vendor invoices to make sure that capital projects are assigned and related emails are forwarded to specific accounting processor.

• Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, project close-