Accounting Specialist III - 999993

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Primary Purpose:

Contributes to the organization's financial success by recording and analyzing financial information.

 

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience.

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Responds to inquiries and resolves discrepancies involving simple to moderately complex financial transactions in a timely manner, requiring a general understanding of work-area policies and procedures.
2. Acts as liaison with other departments, divisions, or organizations.

General:
1. Operates computers programmed with accounting software to record, store, and analyze information.
2. Operates 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
3. Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
4. Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
5. Reconciles or notes and reports discrepancies found in records.
6. Resolves discrepancies in accounting records.
7. Prepares trial balances of books.
8. Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
9. Accesses computerized financial information to answer general questions as well as those related to specific accounts.
10. Prepares purchase orders, check requests, expense reports, journal entries, and/or budget transfers.
11. Reviews purchase orders, check requests, expense reports, journal entries, and/or budget transfers for accuracy, and approves or denies.
12. Reviews purchase orders, check requests, expense reports, journal entries, and/or budget transfers for accuracy.
13. Performs financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
14. Calculates costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
15. Generates reports to ensure timely information is available for management use.
16. Scans and files forms and documents using electronic/manual filing systems to ensure appropriate document retention.
17. Performs general office duties, such as filing, answering telephones, and handling routine correspondence.

Accounts Receivable/Treasury:
1. Reconciles records of bank transactions.
2. Tracks, resolves, and continually reduces the number of outstanding reconciliation items.
3. Receives, records, and banks cash, checks, and vouchers.
4. Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts, and/or sending cash, checks, or other forms of payment to banks.
5. Calculates, prepares, and issues bills, invoices, account statements, and other financial statements according to established procedures.
6. Verifies accuracy of billing data and revises any errors.
7. Contacts customers or employees to obtain or relay account information.
8. Reviews documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.
9. Constructs, analyzes, and submits monthly electronic entries for credit card merchant processing fees for merchant accounts.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. General knowledge of MS Office Suite (Outlook, Word and Excel).
2. Basic knowledge of MS Access and/or other database reporting tools.
3. Clerical - General knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
4. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
5. C