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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Institute for Sustainable Agricultural, Food, and Environmental Science (SAFES) in the College of Agricultural Sciences is seeking a hardworking, skilled grants professional to fill our Proposal and Award Generalist position. This position will report to the Institute manager but should be prepared to work in concert with our College Grants & Contracts Office as well as other industry partners. The selected candidate should be prepared to work in an environment that is fast paced, complex, and multifaceted as the institute handles large, interdisciplinary awards with a significant number of sub awards and substantial industry involvement. They will help to facilitate the proposal preparation process, reviewing awards specific to the faculty/unit; inform faculty & college personnel of the special contractual requirements; and will ensure compliance with university and funding agency guidelines. Duties will include:

Daily Post-Award Research Administration 

• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for faculty

• Meet with PIs regularly to go over financial reports and spending progress

• Monitor end dates of grants/project numbers and work directly with PIs on spend down plans, no cost extensions, grant close out process

• Prepare and submit financial documents for awarded funds, including but not limited to SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc. in addition to budget adjustments and account close outs

• Prepare and submit salary distributions, salary redistributions, and wage transfers

• Lead routine budget meetings with investigators to review expenditures, provide forecasts, resolve issues, and provide insight and guidance on expenditures

• Maintain and track accounts for various types of cost share, including voluntary uncommitted cost share

• Maintain internal institute databases for grants, faculty, and project numbers

• Purchase and track capital equipment for use on various projects, assist Property Inventory with receipt, and reporting on equipment

Post-Award Administration Management

• Serve as a liaison for all stakeholders in grants administered by the institute, including but not limited to other Penn State offices