Administrative Staff Assistant

Title: Administrative Staff Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $45,000 - $57,000

Pay Band: 3

Agency: Virginia Department of Health

Location: DANVILLE

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Independently performs a variety of administrative activities in support of an executive management level professional. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with federal, state and local officials as well as private citizens. May provide guidance to staff in other offices or districts as an information resource or to assure quality and continuity of actions and information. Conducts research or assembles information and develops summaries.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Working knowledge of administrative and office principles and practices.
• Proficient in the use of automated systems, word-processing, importing details into spreadsheets, creating new spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, creating PowerPoint presentations
• Ability to successfully interact and communicate with all levels of agency staff, government officials and the general public, orally and in writing
• Ability to work independently, be self-motivated, maintain confidentiality and deal with sensitive issues requiring discretion and sound judgment.

Additional Considerations

• Demonstrated experience / knowledge in an administrative / office setting.
• Understanding of the operations of state government, such as relevant programs, policies and organizational structure.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Rose Sandra Bose

Phone: 804-998-7871

Email: rose.bose@vdh.virginia.gov