Executive Administrative Assistant

Graco manufactures and markets premium equipment to move, measure, control, dispense and spray a wide variety of fluid and powder materials. What does that mean? Well, we pump peanut butter into your jar, and the oil in your car. We glue the soles of your shoes, the glass in your windows and the screen on your phone. We spray the finish on your vehicle, coatings on your pills, the paint on your house and texture on your walls. Graco is part of your daily life.

This role is currently based at our Minneapolis office and will transition to our new headquarters in Dayton, MN, in 2027.  

Graco is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to Graco’s EVP and Chief Marketing Officer and the broader Marketing Leadership Team. This role is critical in ensuring the smooth and efficient operation of the Marketing organization and requires exceptional organizational skills, sound judgement, discretion, and the ability to manage multiple priorities in a fast-paced environment. Blending traditional executive support with modern, digital-first administrative practices, this role helps keep the team organized, connected, and focused on driving key business priorities.  

What You Will Do at Graco: 

Executive Support 

• Manage complex calendars, travel, meetings, and correspondence for the EVP & CMO and Marketing Leadership Team.  

• Anticipate needs, resolve scheduling conflicts, and ensure leaders are fully prepared for meetings and deliverables.  

• Prepare and edit presentations, reports, and communications with a high level of polish and accuracy.  

• Handle confidential information and sensitive communications with discretion and professionalism.  

• Process expenses, manage budgets, and track key departmental approvals as needed.  

Marketing Function Support   

• Support department-wide meetings, communications, and follow-ups to ensure alignment and accountability.  

• Maintain shared tools, trackers, and files (Teams, SharePoint, Workfront?, Jira?) for consistency and efficiency.  

• Assist with onboarding and offboarding by coordinating equipment, system access, scheduling introductions, preparing welcome materials and ensuring seamless transitions.  

• Identify and implement administrative process improv