Administrative Associate, Health Information Management

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under direction to assist with management of administrative and/or business functions of department, division, or unit. 
This position provides day to day administrative support to the Health Information Management (HIM) department, which supports the health system - both hospital and ambulatory. HIM supports key functions across the organization, including the release of medical records, forms management, document imaging and scanning, maintenance of the enterprise master patient index, birth registration, transcription services, and other departmental operations. A successful administrative candidate will be detail‑oriented, dependable, well organized, a multi-tasker, and reliable in attendance, with good writing skills and the ability to balance multiple priorities while providing customer support and professional assistance. This role also requires discretion when handling sensitive and confidential information as HIM are the guardians of health information. The position requires proficiency with PeopleSoft and Microsoft applications, including Word, Excel, PowerPoint, Teams, and SharePoint, along with experience using PDF‑XChange and DocuSign. Responsibilities also include creating engaging and accurate staff broadcasts, scheduling meetings, processing expense reports, managing supply inventory, supporting departmental workflows, and taking initiative to support daily department needs.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma 
   

• Experience
  4 years related work experience 
  May consider higher education completed in lieu of minimum requirements. 
   

JOB DUTIES

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monito