Construction Administration Support Specialist (ZR_20340_JOB)

This is a remote position.

Schedule: Monday to Friday, 9:00 AM – 6:00 PM (Victoria Australia Time) with a 1-hour unpaid break | Monday to Friday, 6:00 AM – 3:00 PM (Manila Time) with a 1-hour unpaid break

Total Paid Working Hours Per Week: 40 hours

Our client is seeking a detail-oriented Construction Administration Support Specialist to assist their growing custom home builder team. This role focuses on streamlining operations, enhancing financial tracking, and ensuring efficient project workflows for high-end residential construction projects valued between $900,000 and $1 million.

 Key Responsibilities

Financial Administration & Cost Control

• Manage cost tracking and accounts payable in Wonderbuild.
  
• Ensure accurate cost allocation for each project.
  
• Match supplier invoices with purchase orders and maintain job profitability tracking.
  
• Process vendor and supplier payments.
  
• Generate monthly job profitability reports.
  

Documentation & Pre-Construction

• Handle building permit applications and occupancy certifications.
  
• Manage building contracts, specifications, and variations.
  
• Maintain an organized document management system in Google Drive.
  
• Manage RFQs from subcontractors and suppliers.
  

Project Coordination & Scheduling

• Maintain project schedules in Wonderbuild alongside the Construction Manager.
  
• Support client communication via Google Chat.
  
• Oversee documentation across all project phases.
  
• Assist in managing the Wonderbuild client portal.
  
• Support operational scaling from 4 to 6 concurrent projects.
  

Compliance & Process Improvement

• Enhance safety documentation and compliance tracking.
  
• Contribute to process and system optimization.
  
• Ensure adherence to Victoria’s building codes and safety requirements.
  

Scope of Role

• Support 4–6 simultaneous projects.
  
• Provide administrative support for a team of 8.
  
• Manage documentation for approximately 9–12 active leads/prospects monthly.
  
• Work on both custom new builds and extensions.
  

Success Metrics

• 100% accurate cost allocation and job profitability reporting.
  
• Zero mismatched invoices.
  
• 100% documentation of selections before construction begins.
  
• 100% approval of variations before work starts.
  
• Daily schedule updates with 100% accuracy.
  
• 85% of RFQs processed and followed up within 24 hours.
  
• Successful scaling of project management from 4 to 6 projects.
  

Required Qualifications & Skills

• Proficiency in Wonderbuild and Google Workspace.
  
• Experience in construction, financial administration, and cost tracking.
  
• Understanding of construction terminology and processes.
  
• Knowledge of Victoria’s building codes and safety requirements.
  
• Strong attention to detail, organizational, and communication skills.
  
• Ability to manage multiple projects and adapt to shifting priorities.
  

Independent Contractor Perks

• Permanent work-from-home arrangement
  
• Immediate hiring
  
• Steady freelance opportunity
  

ZR_20340_JOB