Maintenance Administrative Assistant- Bank of America Stadium
Compass GroupAbout the role
Position Title: Maintenance Administrative Assistant
Pay Range: $25-27/ hour
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Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/
Job Summary
Maintenance Coordination & Vendor Management
- Serve as the primary administrative liaison for all maintenance activities performed by KES and other contracted service providers.
- Coordinate preventative, corrective, and emergency maintenance activities.
- Monitor work order progress and ensure timely completion of assigned tasks.
- Track open maintenance requests and provide regular status updates to management.
- Ensure vendors are meeting service level expectations, timelines, and contractual obligations.
- Conduct routine follow-up on outstanding maintenance issues and unresolved repairs.
Scheduling & Work Management
- Develop and maintain maintenance schedules for preventative and corrective work.
- Coordinate facility access and schedule service visits to minimize operational disruption.
- Prioritize maintenance requests based on urgency, safety, and business needs.
- Maintain accurate maintenance records, service logs, and documentation.
Budget & Financial Oversight
- Monitor monthly maintenance expenditures and ensure spending remains within approved budgets.
- Review invoices for accuracy and proper documentation prior to submission for payment.
- Track committed and projected maintenance expenses.
- Prepare budget reports, spending summaries, and variance analyses for leadership review.
- Identify opportunities for cost savings and operational efficiencies.
Quotations & Procurement Support
- Obtain, review, and track vendor proposals and repair quotations.
- Follow up on pending quotes to ensure timely responses and project completion.
- Assist with vendor selection by comparing pricing, service offerings, and project scope.
- Coordinate purchase requests and approval processes in accordance with company policies.
Capital Expenditure (CapEx) Administration
- Prepare and maintain Capital Expenditure (CapEx) requests and supporting documentation.
- Track approved capital project
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