Administrative Assistant (ONSITE)

Date Posted:

2024-08-16

Country:

United States of America

Location:

CA826: 200 Holger Way,San Jose 200 Holger Way , San Jose, CA, 95134 USA

Position Role Type:

Onsite

Applied Signal Technology (AST), has an exciting opportunity open for an Administrative Assistant to join our Digital Technology (DT) organization and support our San Jose, CA site along with the HR department and engineering.   This Administrative Assistant plays a pivotal role in fostering a collaborative work environment while balancing the needs of internal staff and external business partners.   In this position, this individual will be entrusted with handling highly sensitive and confidential information, making it essential to exercise excellent judgment and discretion in all interactions.  We are looking for a candidate who is not only professional and organized but also adept at multitasking and possesses exceptional written and verbal communication skills.

AST provides trusted strategic and tactical SIGINT solutions that secure the interests of the U.S. and its partners.  AST’s work in areas such as high-capacity broadband communications, signal processing and analysis, tactical SIGINT, and wireless communications continually challenges our extraordinary engineers to resolve problems and make the world a safer place.  AST’s work environment is passionate, highly collaborative and provides engineers the freedom to strengthen and expand their skills, explore new and creative ideas, and work closely with our nation’s finest service members all while embracing integrity, diversity and work-life balance. 

To learn more about Applied Signal Technology, access the link below.

Applied Signal Technology:  WHO WE ARE

What You Will Do​

• Perform various administrative tasks for the Human Resources department expense reports for engineering along with supporting the DT/Facilities organization, to ensure effective and efficient operations.
• Handle details of confidential and critical nature to include meetings, events, and customer visits to include security and badging; Maintain confidentiality of company sensitive information.
• Plan and coordinate events, meetings, visits, to include conference room reservations, call set-up, catering services, video conferences for up to 600 employees. 
• Collect and prepare materials for use in discussions/meetings with customers, senior staff and outside vendors.
• Proactively resolve administrative issues and serve as one of the points of contact and liaison for employees and visitors to the San Jose, CA site.
• Assist in the preparation and refinement of travel itineraries
• Interact and communicate with all levels of the organization in a professional manner.
• Understand and apply corporate policies and procedures.
• Foster a collaborative, fast-paced work environment and maintain professionalism.
• Embrace and execute non-routine requests to completion.
• Develop and maintain excellent working relationships and communication channels with other administrative staff across all AST sites.
• Answer questions and resolve or refer concerns by communicating proactively and demonstrating commitment to high quality customer service.

Qualifications You Must Have 

• Experience working with Department of Defense and/or Intelligence communities.
• Experience with SAP Concur travel and expense system.
• Experience with email systems and Microsoft office suite tools (MS Word, Power Point, Excel), electronic collaboration tools, and video conferences
• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract ​

Qualifications We Prefer

• Experience working with background investigators involved in the security clearance renewal process
• AA/AS degree or a bachelor’s degree

What We Offer​

• Medical, dental, and vision insurance  ​
• Three weeks of vacation for newly hired employees  ​
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  ​
• Tuition reimbursement program ​
• Student Loan Repayment Program  ​
• Life insurance and disability coverage  ​
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group lega