Project Coordinator

Job Title:  Project Coordinator

Location:  Phoenix AZ

 

At Dover Food Retail (DFR), our employees are the pillars of our success. Hence, we've created a culture that values innovation, teamwork, and dedication. From the day you join us, you'll find a rewarding work environment with substantial benefits that include:

 

• On your first day, you become eligible for Medical, Dental, and Vision insurance, along with Prescription coverage
• We respect your need for work-life balance; hence, we offer Paid short and long-term leave disability insurance, paid vacation, and paid sick leave
• To secure your future, we offer 401k Retirement Plan matching
• Manage your expenses better with our Flexible Spending Account
• Enjoy 11 Paid Holidays each year - because everyone deserves a break!

What the Role Involves:

 

A Project Coordinator is a Project Management Team member who supports Project Managers by overseeing administrative tasks, communicating with stakeholders, and ensuring resource availability for the project team. They handle administrative tasks for the Project Manager and team members to keep the project running smoothly, such as ordering equipment and supplies, managing deadlines and workflow, and scheduling meetings and appointments. This position will report to the Coordination Manager. 

• Partner with other Project Coordinators and Project Managers on daily activities.
• Meet financial objectives by forecasting requirements, scheduling expenditures, identifying and implementing efficiencies, analyzing variances, and initiating corrective actions.
• Manage subcontractor progress billings to include lien releases.
• Work with Contractors and coordinate equipment delivery and schedules for projects.
• Collaborate with the project team to understand and assist with tracking RFQs and orders, tasks, and project assignments.
• Order and track project parts.
• Maintain good communication with PM’s and Subcontractors to ensure timely and efficient job completion, communication, and proper documentation and tracking of the entire project lifecycle process.
• Data entry, scheduling, and hosting conference calls and webinars.
• Maintain contact with sub-contractors, vendors, and customers.
• Interaction with other departments outside of the PM group, such as finance, shipping and receiving, scheduling, sales, and install teams as projects require.
• Drafting and issuing project proposals, RFPs, budgets, change orders, and preliminary schedules for PM review and approval.
• Knowledge of construction no