Intensive Outpatient Coordinator

Description

Envision Unlimited is a full spectrum of care organization serving people with disabilities from infants to 80+ years old regardless of race, gender, religion, or ability to pay. Founded in Chicago in 1948, Envision Unlimited has a legacy of evolving care delivered with empathy, every time and everywhere.  Innovative services offered across Chicagoland and Central Illinois include community living options, novel day programs, behavioral health services, employment programs, respite for families, and foster care for children with disabilities.

Summary: 

Will assist with general admin needs of the Assertive Community Treatment team per the fidelity model. Duties include but are not limited to assisting with record keeping, scanning and uploading client documents, assisting with new staff onboarding responsibilities, as well as coordinating miscellaneous tasks with the team, clients etc. A program/administrative assistant who is responsible for organizing, coordinating, and monitoring all non-clinical operations of ACT, including managing medical records; operating and coordinating the management information system; maintaining accounting and budget records for individual and program expenditures; and providing receptionist activities, including triaging calls and coordinating communication between the team and individual.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

No supervisory responsibilities. 

Essential Functions:

• Assist the ACT/CST team per fidelity model such as faxing, scheduling and following up with appointments for clients, keeping client files organized, ensuring consents are up-to-date, and contacting insurance companies. 
• Maintain client records in the mental health ECR system by scanning and organizing client documents into appropriate locations within the system. 
• Creating/maintaining client files and maintaining compliance with ADA, DHS, CARF, and other governmental regulations. 
• Will assist with new staff onboarding responsibilities.
• Responsible for creating/maintaining staff electronic files and overseeing mandatory training compliance.
• Provide community base work as needed.
• All other duties as assigned.

Overall, Job Performance:

• Perform duties and functions in accordance with all agency policies. 
• Maintain a professional attitude in conduct and in interactions with other staff, clients and outside personnel. 
• Demonstrate conduct and behaviors consistent with agency mission and policies.
• Adhere to all the Policies and Procedures of Envision Unlimited.
• Inform Supervisor of any condition that impacts the safety and wellbeing of clients served. Seek assistance as necessary to mitigate risk. Seek out Supervision as needed.
• Maintain confidentiality according to the Illinois Mental Health code and Confidentiality Act always.
• Respond sensitively to the diverse populations of the agency, including persons with disabilities and/or mental health issues. 
• Attend all meetings and training courses as requested by the Director and/or supervisor.
• Arrive at work, meetings, and all work-related functions on time. Report any absence, tardiness, or schedule change to supervisor as soon as possible. Maintain appropriate attendance record using Paylocity. 

Requirements

QUALIFICATIONS: 

• Must have a High School diploma or GED with 3+ years clerical experience. 
• Must have reliable transportation. 
• Must pass required criminal background check. 
• Must demonstrate excellent verbal/written communication skills.  
• Must have strong computer, time-management, and organizational skills. 
• Must be able to work collaboratively with multiple programs/staffs.

Envision Unlimited provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Envision Unlimited offers competitive salaries and a generous benefit package to our professionals:

Blue Cross/Blue Shield Medical Coverage: HMO, PPO

Dental and Vision Insurance Options  

Company paid Life Insurance

12 Paid Holidays 

Paid vacation, sick time and personal days

401K plan

In house training and CEU’s

Employee Assistance Network

Support for pursuing clinical licensure (financial and time off)

Opportunity for career growth & development   

Student Loan for