Legal Secretary (Legal Support Specialist)

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist (formerly known as Legal Secretary) in our Litigation and Transactional departments of our Los Angeles office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Legal Support Specialist provides high-level legal support to a team of attorneys.  Provides a wide range of complex technical, document processing and administrative services across our litigation and transactional practice group/department(s).  

Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time.  The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Duties & Responsibilities:

• Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates case information, scans and organizes legal files

• Manages document deliveries and tracks final executed documentation

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Attends team strategy meetings

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

Skills & Competencies:

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations

• Proficiency with rules for court document filings

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also required the ability to work under pressure to meet strict deadlines

   
 Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred

• Minimum 5 years of experience as a legal secretary, working in a business law practice with exposure to litigation

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

• Experience with e-filing

The expected pay range for this position is:

$90,000.00 to $110,000.00

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short te