EXECUTIVE SECRETARY III

Job Requisition ID: 46814 
Closing Date: 05/14/2025
​Agency: Department of Transportation
Position Title: EXEC SECRETARY III - 14033 
Skill Option: Keyboarding 
Salary: Anticipated Starting Salary $5,179 monthly; Full Range $5,179-$7,341 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number REQ#46814 - IPR#47807 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary III position. Under direction of the Chief Internal Auditor, the successful candidate will perform highly responsible, complex secretarial and administrative duties exercising considerable independent judgment in making administrative and office management determinations. This position maintains good public relations and performs confidential liaison activities for the Chief Internal Auditor regarding program responsibility.

Essential Functions

• Performs secretarial and other administrative duties for the Chief Internal Auditor.
• Consults and advises the Chief Internal Auditor on departmental methods, procedures, and interpretations of departmental policies and programs.
• Receives visiting officials, representatives, and departmental heads as required.
• Prepares and/or reviews correspondence (letters, memoranda, statistical data, graphs, etc.) for the Chief Internal Auditor and staff.
• Coordinates issuance of requests for information, audit initiations, potential audit findings, and draft/final reports.
• Records all appointments and correspondence for the Chief Internal Auditor reminding them of upcoming appointments and meetings and ensuring the preparation of the necessary correspondence, reports, and materials for the meeting.
• Maintains and reconciles staff timekeeping.
• Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience OR completion of high school and five years of secretarial experience.
• Ability to keyboard 55 wpm accurately.

Preferred Qualifications

• Prefers skill in working with computers and keyboarding accurately.
• Prefers experience with tracking and managing budgets and expenditures.
• Prefers skill in taking notes and dictation accurately.
• Prefers experience with timekeeping.
• Prefers ability to communicate clearly and effectively both orally and in writing.
• Prefers thorough knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
• Successful completion of a background screening.