Event Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

This role will be based in Mountain View or San Francisco. 

At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together.

The GBO Events Team brings our culture and values to life through high impact, high touch events that celebrate and inspire employees to achieve the mission and vision of LinkedIn. 

Our annual cornerstone events are:  

Sales Kickoff (SK): The largest internal event for LinkedIn’s Global Business Org annually with 8000+ employees attending from 30+ global offices. We seek to celebrate, motivate and inspire our teams to reach new heights of success in the coming year. This event is also about connection and culture. We are doing one large global event annually in late July after our fiscal year begins. This event usually happens in Las Vegas, Nevada. 

Club: Club is LinkedIn’s incentive and recognition program for top performers in GBO (quota-carrying qualifiers and non-quota carrying heroes). We do these events regionally (Asia, Europe & North America) and have recently added a top tier global event called Club One and some mid-year recognition events called Pacesetters which also happen regionally. 

Event scope includes the above but also various projects within GBO as needed and as bandwidth dictates. This team acts as a strategic partner to other teams around LinkedIn including but not limited to employee experience, marketing & communications, media productions, travel, workplace, security, procurement, finance and the talent team. 

We are looking for a high-energy Events Assistant to become a key member of the team and provide support on all events. This person will be assigned various tasks based on our projects' needs and collaborate with all team members and cross-functional partners around LinkedIn. Success in this role requires someone that can manage multiple tasks and have excellent time management skills. 

This person will report to the Senior Manager of Global Events but also work closely with all team members including the Senior Director of Events and two Global Event Program Managers. This is an excellent opportunity for someone that has entry level event experience or that wants to learn the ins and outs of what it takes to produce successful events.  

Responsibilities include, but are not limited to: 

• Event registration tool management. 
• Coordinate travel arrangements, domestic and international (this could include visas). 
• Attendee management and email correspondence for each event. 
• Create slide presentations as needed. 
• Promotional items/swag ordering and vendor management. 
• Preparation of event materials. 
• Room block and room list management. 
• Scheduling calls and meetings with various stakeholders and blocking campus meeting rooms. 

• Shipping and tracking of supplies (domestic & international). 
• Additional responsibilities will be added based on bandwidth, skillset, and project needs. 

• The primary office location is the South Bay (Sunnyvale/Mountain View, CA). Hybrid work schedule ok with a minimum of two days a week in the office.  

• Must be available to travel (domestic & international) as related to assigned events and have a valid passport. Travel requirements may increase as needed, but currently this role will only travel for the actual events when scheduled. (Approx. 5-8 events a year). 

• Ability to work long hours/OT as needed. 

• Valid passport and vehicle to drive to and from the office. 

Qualifications

Basic Qualifications:  

• 1+ year(s) of professional experience in marketing, communications, public relations, sales, hospitality, or related experience. 

• Bachelor’s degree in marketing, communications, business, recreation, or related field or equivalent years of experience. 

Preferred Qualifications:  

• Ability to quickly learn and adopt new technologies and processes.  

• Ability to professionally interact with le