Executive Business Admin

Are you an energetic and collaborative team player looking for your next adventure?

The Azure Core Compute and Host team is actively seeking an experienced and highly motivated Executive Business Administrator with a passion for enhancing organizations through initiative, collaboration, and dedication. This individual will be responsible for supporting the Corporate Vice President (CVP) of a team of 2K, while also serving as Lead EA to the team of business administrators.

The successful candidate will be a determined self-starter with outstanding communication abilities, capable of operating independently and professionally across all levels. Proficient time management, task prioritization, and the ability to act under tight time constraints are critical. This position requires autonomy, delivering accurate results with meticulous attention to detail.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Provides strategic calendar management, time planning support and travel logistics management, trip preparation and expense reporting for CVP.
• Partner closely with the chief of staff to synchronize leadership rhythms (planning and execution of All Hands, AMA’s, Roundtables, etc.), as well as customer and partner engagements, to guarantee efficient coordination of commitments.
• Provide actionable business insights that enable effective management and decision-making.
• Lead and guide the extended AzS business administrator team by overseeing team meetings and implementing coaching and mentoring programs for both administrators and administrative managers as needed.
• Build and maintain working relationships with the CVP’s leadership team and other key business stakeholders to ensure strategic time management for the office.
• Daily team support includes new hire set up, purchase of goods and services, processing invoices, event planning, including oversight of budget and spending.
• Headcount management, maintenance, and reporting, including manage and maintain team aliases for the organization

Other

• Embody our Culture and Values

Qualifications

Required Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management
  • OR equivalent experience
• Experience partnering with business leadership and other executive administrators; experience supporting a global team, with remote employees, dealing with ambiguity in a timely manner.
  
• Experience using Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.

Other Requirements:

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: 
  • Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud Background Check upon hire/transfer and every two years thereafter.

Preferred Qualifications:

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• 2+ years experience serving as mentor to others
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)