Sr Project Engineering Administrative Coordinator

Company Description

Smart people, smart ideas, smart choice.

A thriving environment for learning, innovation and growth.

Why do so many people join MTS Systems Corporation and stay for a career? Because this is a place where you get to apply your creativity, work with smart people on fascinating projects, and make a positive impact on people’s lives. It is a place where you can learn, innovate and grow professionally.

Transforming what’s possible with cars, aircraft, bridges, wind turbines and space-age materials — this is work we dream about as kids. At MTS, it’s a rewarding career path for talented individuals who are willing to work hard, think hard, and commit to solving complex and critical challenges for our customers around the world, many of whom are leaders in their respective industries.

By joining MTS, you’ll have access to the latest tools and technologies, along with the support of colleagues who are passionate about their work. You’ll discover a dynamic culture of continuous improvement that extends to our people, one that offers numerous ways to expand your knowledge and advance your career. And because we are a global company, your work may also include world travel.

Job Description

Provide Administrative support and process management for 40 Project Engineers.  Will assist with execution of routine process transactions including but not limited to assembly and distribution of project data folders, preparation of shipping and export documents, facilitating the processing of specific deliveries, maintenance and monitoring of project schedules, completing all or portions of project execution.  Ensures various project administration tasks to complete projects through the final stage of project completion.

Requires legal right to work in the USA for any company, without ongoing sponsorship. 

Onsite Role not hybrid or remote.  

1. Project file distribution: 
   1. Align initial project schedules to required ship dates and transit times.
   2. Follow established procedures and guidelines to provide timely and effective hand-off to the correct Project Engineers dependent on product, workload and other factors.
   3. Validate required lead-time is provided.  Provide feedback cross-functionally. Maintain and enhance metrics to promote continuous improvement.
   4. Screen and drive cross-functional resolution of inconsistent contract elements and schedules.
   5. Monitor Unassigned Projects.  Work cross functionally to drive quick conversion.
2. Delivery specialist:
   1. Create and process delivery notes in SAP.
   2. Support deliveries by locating, verifying, and tagging pallets when required and interfacing with logistics staff as required to ensure on time delivery.
3. Project Schedules
   1. Utilize monitoring tools to update schedules aligning required ship date and correcting issues.
   2. Make portfolio-wide project changes as required.
   3. Monitor and assist Project Engineers with keeping key dates in schedules updated.
   4. Assist Project Engineering Mgrs. and Project Scheduling Office in maintenance of Project Templates
   5. Promote effective use of scheduling.  Assist and train users.
4. Project Execution
   1. Learn the basics of the Project Engineering process
   2. Run simple projects from beginning to end through the entire Project Engineering processes including: Scheduling, Stage Gate, Delivery, Close-Out.
   3. Assist Project Engineers in project close out, FIOP process and archiving.
   4. Monthly report project status to Project Engineering Mgrs.

Qualifications

Minimum Qualifications

• HS Diploma
• 4 + Yrs. Admin Experience or data entry experience
• Strong verbal and written communication, organizational, time management, and interpersonal skills
• Proficient in MS Office / Excel
• Ability to research, compile and organize information in a timely manner
• Ability to track and process multiple demands in a fast-paced environment
• Requires sound judgment in solving problems & making routine recommendations
• Indirectly supports approximately 40 Project Engineers, and Project Engineering Managers
• ERP Experience
• Ability to work with minimal supervision

Preferred Qualifications

• General knowledge of company procedures and product lines
• Knowledge of Project Engineering processes
• SAP Experience
• Degree in some type of Engineering or Technical degree preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.

MTS is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to the