Senior Administrative Coordinator- Immunology

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St. Jude Children’s Research Hospital, a global leader in pediatric research and treatment, is seeking a highly organized and proactive Senior Administrative Coordinator to support the  Chair of the Immunology Department. The position requires a strong work ethic, a high level of judgment and discretion, the utmost attention to detail, and excellent customer service and organization, as well as the ability to multitask and prioritize. Organization and time management are essential skills, as are strong written and oral communication skills. As Senior Administrative Coordinator, you will serve as the primary communication liaison and administrative point of contact, managing scheduling, logistics, event coordination, ensuring seamless administrative operations, and facilitating the Chair’s leadership in advancing cutting-edge research to combat catastrophic childhood diseases.

The ideal candidate will have exceptional written and verbal communication skills, with experience engaging a wide range of individuals-from the executive suite to individual contributors. The ability to work independently and proactively is highly preferred, enabling you to anticipate needs and drive solutions in a fast-paced, evolving environment.

Job Responsibilities:

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.

• Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.

• Support the planning and coordination of department or organization wide events/ meetings.

• Work with departmental and institutional managers to manage and monitor the department budget.

• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.

• Typically support Executive/ Chair/ VP, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.

• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.

• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.

• Support the management of compliance issues.

• Mentor junior members of the admin team.

• Perform other duties as assigned to meet the goals and objectives of the department and institution.

• Maintains regular and predictable attendance.

Who You Are

• Proactive and resourceful, with a demonstrated ability to anticipate needs and take initiative in a fast-paced, evolving environment.

• A skilled communicator, comfortable serving as the face of the department for scheduling, logistics, and event coordination.

• Solutions-driven and creative, always seeking ways to streamline processes and support departmental growth.

• Experienced in managing complex administrative tasks for senior leadership, ideally in an academic, scientific, or research setting.

• Collaborative and team-oriented, eager to contribute to a culture of innovation and excellence.

• Comfortable with ambiguity and change, ready to support leadership and help shape the department’s future direction.

Minimum Education and/or Training:

• High school diploma/GED required.

• Bachelors degree preferred.

Minimum Experience:

• Minimum Requirement: 8+years experience in administration or related area.

• Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.

• Experience supporting senior leadership in a university, research, or healthcare environment is strongly preferred.

• Substantial experience planning/ coordinating events including coordination and vendor management.

• Substantial experience managing communication with stakeholders including senior leaders.

• Substantial experience in document management, reporting and analysis.

• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is