Administrative Assistant

RMS Cranes & Rigging, Inc.

Position: Administrative Assistant

Location: Casper, WY

Reports to: Branch Manager

RMS is looking to add an experienced Full Time Administrative Assistant to our growing Branch. The following are a list of requirements; You must meet all the requirements below to be considered for this position.

RMS is offering our employees a competitive salary and comprehensive benefits package which include health benefits, 401k, paid vacation and per diem when travelling out of town. We are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Pay will be $22-$30 an hour depending on experience, certifications held, and qualifications

Summary:  The Administrative Assistant is responsible for the processing of the 2nd payroll approval. Working with customers to have invoices paid. Complete monthly AIA / Portal billing for all customers. Receiving of POs.  Creation of jobs in FCC.  WindCrane portal administration.  Prevailing Wage administration.

Essential Function:

• Must have the ability to communicate with Branch Manager, Internal Salespeople and Outside Customers.
• Must be able to interpret union pay rates and make changes to payroll when necessary.
• Must be able to understand company billing rates and rate exceptions and be able to recognize discrepancies. 
• Manage monthly AIA / Portal billing for all customers / projects. Request change orders when necessary.
• Office responsibilities – Answer phones, handle walk-ins, distribute mail, etc.
• Performs other job duties as assigned.

Skills Required:

• Ability to interpret, read, write, and type reports.
• Ability to prioritize, organize work, and meet deadlines.
• Computer skills and knowledge of office software packages.
• FCC or similar accounting system knowledge
• FCC or similar dispatch system knowledge

Physical Requirements:

• Ability to employ physiological movements and actions associated with heavy work.  
• Able to perform bending, stooping, lifting, seeing, hearing, walking, ability to lift 20 lbs., twisting, crawling, climbing, squatting, kneeling, sitting and standing.
• Eyesight sufficient for operating a motor vehicle, inspection of equipment, and complete paperwork. 
• Hearing sufficient for telephone contact and interpersonal communication with Customers and coworkers.

Supervision:

• Is not a direct supervisor of other employees.
• Must be able to work with limited supervision.

Contacts:

• Considerable contacts within the company.
• Considerable outside contact with Customers.

Mental Demands:

• Must be able to deal with deadlines.
• Needs to be able to prioritize workload and work without direct supervision.