Executive Assistant to Chief Executive Officer & Chief People Officer

Department:

101000 Executive

Location:

San Diego

Be a part of a global team that is inspired to make a difference in the lives of people living with rare disease.

At Travere Therapeutics, we recognize that our exceptional employees are vital to our success. We are a dedicated team focused on meeting the unique needs of rare patients. Our work is rewarding – both professionally and personally – because we are making a difference. We are passionate about what we do.

We are seeking talented individuals who will thrive in our collaborative, diverse, fast-paced environment and share in our mission – to identify, develop and deliver life-changing therapies to people living with rare disease. We stick by our values centered on patients, courage, community, and collaboration to pursue our vision of becoming a leading biopharmaceutical company dedicated to the delivery of innovation and hope to patients in the global rare disease community.

At Travere Therapeutics, we are in rare for life. We continue to courageously forge new paths as we move toward a common goal of elevating science and service for rare patients.

The Executive Assistant to the CEO and Chief People Officer (CPO) will provide senior executive-level administrative support to Travere’s Chief Executive Officer and Chief People Officer.  He/She will perform responsibilities in a manner that is in line with Company’s values. In addition to document generation, filing and significant and complex scheduling, the Executive Assistant performs duties such as coordination of meetings and conferences, arranging complex domestic and international travel, preparing presentations, and working on special projects. The Executive Assistant to the CEO & CPO answers non-routine correspondence and assembles highly confidential and sensitive information. This role interacts with a diverse group of important external contacts as well as internal contacts at all levels of the organization.

Key Responsibilities:

• Proactively streamline and facilitate work demands of the CEO and the CPO by providing very senior and often complex administrative support within a broad scope of discretion and a high level of confidentiality, accuracy, and timeliness.
• Must coordinate efforts across multiple global time zones.
• Consistently represent the office of the CEO and People Success in a professional manner.
• Must manage complex schedules by coordinating and arranging appointments, onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors, etc.
• Responsible for understanding and managing complex corporate calendars.
• Ensure all meeting and travel arrangements are proactively and accurately scheduled, finalized, and communicated, in a cost-effective manner, in accordance with policy, as well to ensure the greatest efficiency for executive.
• May schedule meetings for other executive team members and staff.
• Compile and prepare presentation materials including slides, graphs and other written materials provided by various sources that may often contain confidential and highly sensitive material.
• With corporate travel partners, arrange domestic/international travel including multiple destinations, and ensure that trips are planned with all executive attendance needs to be considered.  Includes arrangements for hotel, car, business meals or other requirements to ensure a successful trip.
• Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy and to ensure timely disbursement or reimbursement through appropriate follow-up.
• Facilitate and ensure completion of paperwork, such as agreements, and contracts, through Legal, PS and Finance. Will act as a department contract designee.
• Schedule critical business meetings with the Board of Directors, including support to Board members and managing logistics of board meetings, sending materials for review prior to the meetings, taking and distributing notes, and fielding general queries from board members.
• Actively lead the internal support team for all administrative staff to ensure alignment of information and processes and cross functional collaboration.
• Regularly partner cross functionally with leaders and staff at all levels of the organization to ensure the needs of the executives they support are delivered seamlessly.
• Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities.
• Effectively support external interactions of the CEO and CPO including investors, patient groups, or other associations.
• Provide general office support, including screening and directing phone calls, readi