Senior Executive Assistant - Securities Finance, Investor Services

Citi is looking for a Senior Executive Assistant to provide dedicated, high-caliber administrative support to the Head of Securities Finance within the Investor Services division — a business that helps clients meet liquidity and investment needs, manage regulatory margin, and generate revenue through securities lending. In this role, you will be the operational backbone of a senior leadership team, ensuring seamless day-to-day execution across scheduling, communications, travel, and departmental administration. Your ability to manage competing priorities with precision and professionalism will have a direct impact on the effectiveness of one of Citi's leading institutional businesses.
 

Responsibilities

• Manage the end-to-end calendar of the Head of Securities Finance, Investor Services, coordinating appointments, meetings, receptions, and conference calls at the executive level.

• Coordinate all travel logistics for senior leadership, including booking arrangements and preparing detailed itineraries and agendas.

• Process, reconcile, and track expense submissions through the travel and entertainment expense system, ensuring timely and accurate reporting.

• Prepare, review, and distribute correspondence and briefing materials to support senior leadership ahead of key engagements.

• Manage supply orders and vendor invoices through the procurement system, maintaining efficient administrative operations across the department.

• Support ad-hoc projects and reporting requests, adapting quickly to shifting priorities and delivering reliable output under time pressure.
   

Required Qualifications & Skills

• Demonstrated experience in office administration within a large-scale, complex organization, with the ability to support senior leadership effectively.

• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to produce polished documents and presentations independently.

• Clear and concise written and verbal communication skills, with the confidence to liaise professionally across all levels of an organization.

• Ability to quickly learn and navigate new systems and processes, adapting to changing tools and workflows with minimal ramp-up time.

• Self-motivated and highly detail-oriented, with a consistent ability to manage multiple priorities accurately and meet deadlines without close supervision.

• Sound judgement when handling sensitive information, with an understanding of the importance of confidentiality, compliance, and professional conduct in a regulated environment.

• Bachelor's degree or equivalent professional experience.

Beneficial Skills & Qualifications

• Prior experience supporting senior executives within financial services, banking, Markets or a similarly regulated industry.

• Familiarity with procurement or expense management platforms, such as travel and entertainment systems or procure-to-pay tools. 

What We Offer 

Joining Citi's Securities Finance team means working at the canter of a globally significant business, collaborating with experienced professionals across Investor Services, and building a career within one of the world's leading financial institutions. We invest in our people and offer an environment where performance, collaboration, and professional development go hand in hand.

• A hybrid working model with 3 days in the office and 2 days working remotely, giving you flexibility while keeping you connected to your team.

• Direct exposure to senior leadership within a high-profile division, broadening your professional network and deepening your understanding of global financial markets.

• Access to learning and development programs that support your growth and help you build skills relevant to a long-term career in financial services.

• Wellbeing and financial support resources designed to help you maintain a healthy work-life balance and plan for your future.

• A collaborative, performance-driven team culture where your contribution to the smooth running of a senior leadership function is recognized and valued.

Apply today to bring your administrative expertise to a senior executive support role at the heart of Citi's Investor Services business.

------------------------------------------------------

Job Family Group:

Business Strategy, Management & Administration

------------------------------------------------------

Job Family:

Administrative Support