Executive Associate, Fixed-Term, Director's Office, Office of Emergency Programmes (EMOPS), New York, G-6, #125078

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built, we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Dedication 

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference? 

The Executive Associate is accountable for applying a broad range of administrative rules and procedures in providing administrative support, including but not limited to travel, documentation management and processing of director’s personnel-related needs, to the Director and Executive Manager. In addition, the EA supports the Director in managing correspondence, coordinating schedules, following up on deadlines as well as liaising with counterparts within UNICEF and with the external parties.

SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES:

Administrative Support

Communications Support

Operations Support

Procurement Support

ADMINISTRATIVE SUPPORT:

• Maintain the Director’s calendar; coordinate and schedule appointments and arrange meetings; prioritize Directors participation in the most relevant meetings and events.
• Assemble and distribute documents for the meetings and events, arrange conference rooms, including virtual links for online conferencing, ensure access to and receive visitors.
• Maintain contact details of external partners – government/non-governmental agencies, national committees, NGOs, Inter-agency bodies, partners, staff, etc.
• Organize official travel on behalf of the Director and the Executive Manager. This includes but is not limited to requests for medical clearances, visas, security clearances, and creation and finalization of travel claims, propose and document itineraries, purchase airline tickets, plan and reserve accommodation; coordinate logistical arrangements with the organizers or offices and entities included in missions.
• Facilitate functioning of EMOPS by providing backup administrative support for the other Executive Associates in the Deputy Directors’ Office.

COMMUNICATION SUPPORT:

• Review and prioritize for Director’s attention incoming electronic and other correspondence.
• Manage all modes of video and phone calls and conferencing on Director’s behalf.
• Draft responses to inquiries on routine questions and provide information pertaining to the function and work of the division and the Director’s office.
• When needed, handle with discretion the communication with higher level managers and external parties on sensitive issues.
• Under direction of the Executive Manager, organize preparation of briefing materials for events, meetings of official trips.
• Follow up on established deadlines, ensure timely submissions of reports, correspondence, and other documents on Director’s and Executive Manager’s behalf.
• Maintain well-structured and easily accessible electronic files for archiving documentation relev