Assistant Administrator

The Pathology Department is seeking an Assistant Administrator that will have Leadership, Administrative, and Operational responsibility within the Department of Pathology. In conjunction with the Department Chair, Administrator and Associate Administrator, creates a uniform, efficient and effective operation. Responsible for the strategic, operational and tactical planning, management and improvement of research, clinical, and administrative programs within this large and complex department (18+ divisions and overall department budgets of $140 Million). Develops and disseminates departmental goals, policies and procedures. Mentors and works collaboratively with senior management, faculty, and staff within Johns Hopkins University, School of Medicine and Johns Hopkins Hospital both regionally and globally. Assigned related initiatives that support the departments clinical and research operations across entities.

Specific Duties and Responsibilities

Faculty Support

• In partnership with Department Chair and Associate Administrator, develop detailed plans for department wide faculty bonus plan and promotions considering department strengths & weaknesses, growth and research goals.
• Monitors faculty performance prepares productivity reports and provides review feedback and support with corrective actions to Department Chair.
• Review and process approvals for any annual bonus or other faculty supplemental payments.
• Ensures necessary verifications, background checks (CBI), certifications and credentials documents are completed and/or submitted and on file with appropriate areas.
• Works with appropriate parties to ensure licensing and insurance requirements are met.
• Provide support for Division Chair or assigned faculty's activities with national societies, research projects, and scholarly publications and presentations, serving as a liaison between department and vendors, other departments, and outside organizations when needed.
• Oversees faculty searches.

Finance

• Develop and oversee administrative staff completing sponsored research applications.
• Monitors the use of resources in accordance with plans, budgets, and contracts/grants. Develop and maintain tracking system for pending and active grants and percent effort expended on assigned research grants & contracts.
• Assist Associate Administrator with university space including planning, renovations, allocation and utilization review, maintenance/repairs or renovation, and safety compliance.
• Supports faculty in additional tasks as needed.
• Initiates short- and long-term planning/department goals. Assist in research and program efforts, ensuring consistency and department expectations are met on multiple elements of clinical research for the Department Chair and/or department Faculty/Principal Investigators. Direct supervision of Grants & Contracts Manager(s). Monitors the use of resources in accordance with plans, budgets, and contracts/grants.
• Ensure proper oversight of all department grant and contract proposals, pre-award activity.
• Interface with Director, Principal Investigators, and Funders on assigned programs. Specific management assignment on several international programs (e.g., IMPAACT, REDS III).
• Oversight of assigned financial and administrative staff in the department review and approval process for research grants, clinical grants and contracts and affiliation contracts prior to submissions. Ensures tasks are completed in accordance with institutional policies and procedures.
• Helps in the preparation and development of the department annual operating budgets for submission to the school.
• Assist with monitoring of Division Chair discretionary funds for the preservation of the Division’s teaching, research, and patient care missions. Provides various computerized monthly, quarterly, and annual financial reports & spreadsheets and oversees departmental components of institutional systems.

Supervisory

• Supervises, hires/fires, orients, trains, evaluates, and develops faculty and staff in assigned areas. Plans, monitors and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns & capabilities to effectively and efficiently support the department. Oversight of the Pathology Grants Office (Managers, Grants & Contracts Analyst) and ensure a smoothly functioning office; interprets operating policies; exercises independent judgment in the resolution of administrative and research problems. Assists in prioritizing of workload for tasks including but not limited to; travel arrangements, expense reconciliation, purchasing supplies, coordinates special pr