Senior Global HR Data Admin Specialist

<p> </p> <p> </p><h2><strong></strong></h2> <h2><strong>Senior Global HR Data Admin Specialist</strong></h2> <p><strong><strong>Location: </strong></strong><span>Amsterdam</span></p> <h3><strong>What is</strong><a href="http://veed.io/"><strong> </strong><strong>VEED.IO</strong></a><strong>?</strong></h3> <p>At VEED, our mission is to make video creation accessible to anyone.</p> <p>No hard-to-use equipment, painful learning curve, or keeping track of multiple subscriptions to take your ideas from record → share. With VEED, you can do this with a single tool.</p> <p>In just a few years, we’ve gone from one user to millions. From no revenue to $35M+ ARR. From bootstrapped to<a href="https://techcrunch.com/2022/02/02/veed-an-online-video-editing-platform-picks-up-35m-from-sequoia/"> backed by Sequoia</a>, one of the biggest VC firms in the world. From a team of two to a team of 180+. And we’re seeking more talented, motivated and entrepreneurial individuals to join our growing team.</p> <p><strong>Where And How We Work</strong></p> <p>At VEED we are hybrid, enabling teams and individuals to design their day and integrate work and life. We require 1 day a week in office for London and Amsterdam-based employees and you have flexibility to decide which day.</p> <p></p> <h3><strong>About the team </strong></h3> <p>The VEED People Team is dedicated to fostering a positive employee experience for our global team members. Our mission is to design and implement efficient and effective processes, tools,  policies, and programs that create an environment where our people, and in turn VEED, can thrive!</p> <p>We’re a small passionate group, supporting a diverse workforce across 30+ countries. We are focused on continuously building and evolving our People processes to support VEED’s ongoing growth. We seek to optimize and simplify everything we do, to allow our teams to focus on building VEED rather than worrying about red-tape!</p> <h3><strong>About the role</strong></h3> <p>As a Senior Global HR Data Admin Specialist, you will be responsible for the maintenance and integrity of all HR data, and associated processes, maintaining high standards of accuracy, compliance, operational efficiencies and positive partner experiences. You will have primary responsibility for the administration and oversight of HR data administration globally - from daily administration to ongoing optimization -, working in partnership with peers in Biz Ops, Finance and People to co-develop and optimize processes and policies. </p> <h3><strong>What you will be doing:</strong></h3> <p><strong>New Hire Administration:</strong></p> <ul> <li><em>Ownership of new hire pre/onboarding processes including but not limited to:</em></li> <ul> <li><em>Co-ordinating visa sponsorship processes, where applicable, including liaising with internal and stakeholders and external business partners (ex: legal partners, payroll and HR vendors, etc)</em></li> <li><em>Creation and management of contracts including ensuring timely completion of application onboarding requirements, issuance of postponement or rescind letters when applicable.</em></li> <li><em>Legal documentation collection (Right to Work, DBS applications etc) validation and ensuring proper documentation storage in applicable systems (hiBob, Deel, etc)</em></li> <li><em>Set up of employee records in HRIS and payroll systems (ex Deel)</em></li> <li><em>Communication of start dates and probation periods to managers</em></li> <li><em>Welcome emails to new hires and coordination of Day 1 onboarding meetings (scheduling, notifications to facilitators and managers of new hire start dates, etc)</em></li> </ul> </ul> <p><strong>Ongoing HR Data Administration: </strong></p> <ul> <li><em>E2E ownership of HR data integrity and data administration including but not limited to all employee lifecycle management data and documentation administration (ex: contract changes, promotions, terminations, org changes and other lifecycle data and contract updates)</em></li> <li><em>Primary poc for People team inquiries (email and slack channels) triaging to appropriate contacts w/in People team if/when unable to resolve directly. </em></li> <li><em>Drafting references and proof of employment letters </em></li> <li><em>Conducting probation check in’s with People Leaders &amp; flagging any concerns to Snr HR Mgr - this will move to Perf Analyst</em></li> <li><em>Compiling annual performance review letters - this will move to the Perf Analyst</em></li> <li><em>Leave administration including management of leave requests/approvals and return to work, initiation w relevant vendors/agencies (co. doctor, social security, Deel, etc) and PTO approval management/reporting.</em></li> <li><em>Ongoing upkeep of Miro co.org chart on a monthly basis</em></li> </ul> <p><strong>HR Operations &amp; Process Optimization</strong></p> <ul> <li><em>Act as primary administrator for HR tools and platforms</em></li> <li><em>Define nomenclature and data